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Cover letter writing and why it should accompany a CV

The cover letter’s sole purpose is to get the recipient to read your CV. It should be clear and concise. It should be on one page and easy to read. Include only the absolute necessary information as pertaining to the job requirements. Below are some guidelines to assist in drafting cover letters:


Addressing Cover Letters

Your full names, home address and the application date should be on the top. Then state the name or job title, company name and address of the employing organization. Address the letter stating the name of the person; if unknown use the Sir/Madam title. The subject line should indicate the job position you’re applying for and the job reference number (if given).  Ensure proper pronunciation and punctuation as it showcases your writing abilities.


Introductory Paragraph

The first paragraph should simply state why you are writing to them. If it is an advertised position, mention the position title stating where it was advertised. An easy way to start this paragraph is with the following statement: “I write to you regarding the above, as advertised on……” You should also state the job position and your highest qualification for the job.


Main Body

It should comprise of two to three paragraphs at most. Summarize your experience and skills as well as respond to the position requirements in a few sentences. Highlight how specialized you are, your experience and how you are the perfect match for the job. Paint a picture by giving examples stating precisely how you accomplished a given task listing actions and the positive results of those actions. Remember to always sell yourself.


Closing Paragraph

This is where you ask for an interview, showing your willingness to work for that particular company/organization. It should also state how they can reach you, thanking the recipient for taking their time to read and review your application. Finish the letter by adding a closing remark, either “yours sincerely” or “yours faithfully”. Leave a space for your signature and then place your full name.


Njeri Karanja
Njeri is a reading and creative writing enthusiast who is neck-deep in research writing. She is well versed in researching and writing on various topics.
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