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How to Write a Resignation Letter

In any work situation, there comes a time when you need a change that may mean a career change or just a new path. The first thing that comes out of your mind is a resignation letter and the best way to write and present it to your would be former employer.

Resignations are normal in most organizations. As such, don’t feel that when writing your resignation, you are committing a crime. Instead, be honest and earnest in your words.

Follow the standard procedure when Handing in a Resignation Letter

The resignation must be formal in the form of a letter and/or an email. Do not resign on a voice call or on social forums like Text, Whatsapp, Facebook or other social forums.

Also, double-check your contract of employment and make sure that all details of notice period are in compliance with your resignation letter.

This is because submitting your resignation and leaving immediately without serving your notice could leave you liable to the notice period being deducted from your terminal benefits, according to the current Labor Laws
After submitting the resignation letter, you may be required to follow specific procedures for ending your term, including returning assets, handing over to another person within the company. As much as possible, comply and leave your current employer on a positive note.

Keep it brief and to the point

Employers are human too. They do need to know the reason for your leaving for their own peace of mind. The simple rule in this is, the less detail, the better for everyone. If it is for a new opportunity, just say so “I have found a new opportunity”. However, if the reason for the resignation is negative, it is also advisable to stay brief and stay positive in your reasons for leaving.

Never vent your frustrations in the resignation letter

As much as your job was like hell on earth, restrain yourself from venting out your anger. You may say more than you intended and ruin any sympathy that you may have from well-wishers. Your emotional attachment to issues could again likely lose you valuable support in future.

The handing over of the resignation letter matters a great deal

Always be mindful of your notice period terms and conditions. The day you present your notice to your immediate boss or the HR Department by hand or on email, you begin serving the notice. How and where you present it doesn’t really matter, it’s just important that you present it and confirm its deposit. You should also get a return confirmation from the employer that they have noted your resignation and how they wish you to serve the notice.
The Employer will have the discretion to decide if they do not wish you to serve the notice in the office.

Njeri Karanja
Njeri is a reading and creative writing enthusiast who is neck-deep in research writing. She is well versed in researching and writing on various topics.
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