Job Summary

In this position you will be working closely with the Managing Director of the Organization to ensure accurate bookkeeping on a daily basis.

  • Minimum Qualification: Bachelor
  • Experience Level: Entry level
  • Experience Length: 1 year

Job Description

Department: Administration

Reporting to: Managing Director

 

The main responsibilities Include:

  1. Providing financial information to management by researching and analyzing accounting data; preparing reports.
  2. Reconciling orders and receipts: Utilize quick books to monitor money in and money out. Reports must be generated and the results reviewed to see if there are any errors or omissions. This is to ensure the Organization does not lose money and that money is being collected in full from the various revenue centers. In addition, vendor invoices must be reconciled with orders and check that payments for supplies and services are accurate.
  3. Manage Cash Flow: Be aware of what money is going in and out of the Organization each day. This can be done by keeping track of daily sales and the amount of money spent through a log. Must also keep track of the inventory acquired and held by the Organization.
  4. Budget: Monitor the Organization’s budget to ensure that the expenses are maintained within the acceptable levels reflecting the business volume to limit over spending. Spot checks to the various operating stations may be required from time to time to ensure efficiency in expenditure.
  5. Payroll and vendor payments: Time cards must be checked to ensure that employees are being paid accurately in coordination with the personnel department. It is also required that payroll taxes, income tax withholding and worker’s compensation (NHIF, NSSF, and PAYE) figures are tallied and in the company ledger.
  6. Deposits: Prepare deposit slips at the close of business each day. You may actually be required to take the deposit to the bank to ensure that it arrives safely.
  7. Sales tax: Where required, maintain records of sales tax obligations and pay sales tax for the Organization (VAT, and any other mandatory taxes). An accounting of the sales tax should be delivered to the MD each week.
  8. Weekly reports (Income Statement): Issue a weekly report of sales, expenses, profit and loss. This can be done with the aid of software, but should be checked personally by you. The report should note any areas where the Organization is over budget and should identify any losses of cash so that you can examine your operation to update cash controls in any problem department and or station.
  9. Accounting Cycle: Must follow an accounting cycle to appropriately document business transactions. All of the payment transactions are to be recorded in a general ledger, which should then be used to review all the accounting for the business. The ledger is then used to prepare financial reports to review the economic status of the business.
  10. Overall: Maintain compliance with company practices, cost projections, and mission statements.

 

Job Duties

·  Prepares asset, liability, and capital account entries by compiling and analyzing account information.

·  Documents financial transactions by entering account information.

·  Recommends financial actions by analyzing accounting options.

·  Summarizes current financial status by collecting information; preparing balance sheet, profit and loss statement, and other reports.

·   Substantiates financial transactions by auditing documents. Including but not limited to:

  • Audit of deposits and all other cash payments and reports discrepancies and feedback to the MD.
  • Audits Mpesa and card payments and reports discrepancies and feedback to the MD
  • Audits petty cash expenditure

·   Maintains accounting controls by preparing and recommending policies and procedures.

·   Reconciles financial discrepancies by collecting and analyzing account information.

·   Secures financial information by completing database backups.

·   Maintains financial security by following internal controls.

·   Prepares payments by verifying documentation, and requesting disbursements.

·   Answers accounting procedure questions by researching and interpreting accounting policy and regulations.

·   Complies with local financial legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions.

·    Prepares special financial reports by collecting, analyzing, and summarizing account information and trends.

·    Maintains customer confidence and protects operations by keeping financial information confidential.

·    Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

·    Accomplishes the result by performing the duty.

·    Contributes to team effort by accomplishing related results as needed.

 

Skills and Specifications:

  • Accounting, Corporate Finance, Reporting Skills, Attention to Detail, Deadline-Oriented, Reporting Research Results, Confidentiality, Time Management, Data Entry Management, Efficiency.
  • Experience: Minimum 1+ Years
  • Qualifications: Minimum – CPA2, Bachelor Commerce - added advantage.
  • Excellent interpersonal/oral communication
  • Excellent organizational and managements skills.
  • Ability to handle challenging situations and problem solve.

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