Job Summary

He/she will be responsible for performing day to day finance and administrative tasks under the direction and guidance of the Country Accountant.

  • Minimum Qualification: Bachelor
  • Experience Level: Entry level
  • Experience Length: 3 years

Job Description

Responsibilities

Fixed Asset Management

¨       A member of the fixed assets verification exercise team

¨       Responsible for ensuring that a correct fixed assets register is maintained (to be assigned to the assistant)

¨       Post additions and disposal of assets into the register and general ledger

Purchases Ledger

¨       Confirm and assign correct codes to supplier invoices

¨       Prepare payments to suppliers according to the due dates ensuring all reconciliations and relevant documents are attached

¨       Produce aged creditors analysis by the 4th of the following month

¨       Communicate to the vendors on reconciling items with specific requests to correct the anomaly

¨       Monitor advance payments regularly to ensure receipt of goods and services

¨       Monitor and report to the Country Accountant for unpaid supplier balances which are more than 3 months

Bank & Petty Cash

¨       Writing checks and updating the bank account on daily basis

¨       Prepare regular bank reconciliations and submit to Country Accountant by the 3rd of every month

  • Distribute cash/cheques and ensure requests from staff for advances/ reimbursements are paid on time

¨       Ensure proper filing of Finance and accounting records.

Inventory

¨       Assist in monthly stock counts as and when called for

 

Expense accounts

¨       Maintain a record of all expense accounts and promptly file them in the general ledger file for review by the 4th of every month.

¨       Ensure all expenses are accurately posted and provide a reconciliation of all general ledger accounts and control accounts

 

Relationship Management

¨       Manage relations with key suppliers & resolve all disputes

¨       Advise the Country Accountant on the financial consequences of all proposed courses of action

Training and development & Performance

¨       Attend relevant training as and when required and be aware of future developments regarding finance and accounting & the overall business

¨       To participate in performance management reviews (Appraisal conducted by the Country Accountant)

Compliance with Regulatory Authority Requirements

¨       Participate in the annual audit by providing required support documents and schedules

Budget and Cost Control

¨       Review of cost and escalate variations to the Country Accountant

¨       Advise the Country Accountant on major financial issues which are outside the agreed management authority (e.g. fundraising)

Monitor Financial Progress and Performance

¨       Preparation of monthly bank reconciliations and submit to the Country Accountant for review and approvals

¨       Adhere to the finance policies and procedures

¨       Attend weekly and other regular meetings as required

Qualifications and Experience

¨       Professional accounting certification, CPA(K)

¨       1 years of experience in accounting position

¨       Knowledge of finance, accounting, budgeting, and cost control principles

¨       Knowledge of automated financial and accounting reporting systems.

¨       Knowledge of government and tax regulations.

¨       Ability to analyze financial data and prepare financial reports, statements, and projections.

¨       Work requires professional written and verbal communication and interpersonal skills.

¨       Willingness to work on a flexible schedule.

Competencies

¨       Ability to multi task

¨       Trustworthy, high degree of integrity

¨       Ability to work independently

¨       Ability to work in a highly computerized environment

¨       Ability to work under pressure and excellent organizational skills

¨       Willingness and ability to work such hours as are necessary to accomplish job requirements

¨       Excellent written, oral and interpersonal communication skills

¨       Experience In accounts receivable, accounts payable, and general accounts


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