Fixed Asset Management
¨ A member of the fixed assets verification exercise team
¨ Responsible for ensuring that a correct fixed assets register is maintained (to be assigned to the assistant)
¨ Post additions and disposal of assets into the register and general ledger
¨ Confirm and assign correct codes to supplier invoices
¨ Prepare payments to suppliers according to the due dates ensuring all reconciliations and relevant documents are attached
¨ Produce aged creditors analysis by the 4th of the following month
¨ Communicate to the vendors on reconciling items with specific requests to correct the anomaly
¨ Monitor advance payments regularly to ensure receipt of goods and services
¨ Monitor and report to the Country Accountant for unpaid supplier balances which are more than 3 months
Bank & Petty Cash
¨ Writing checks and updating the bank account on daily basis
¨ Prepare regular bank reconciliations and submit to Country Accountant by the 3rd of every month
- Distribute cash/cheques and ensure requests from staff for advances/ reimbursements are paid on time
¨ Ensure proper filing of Finance and accounting records.
¨ Assist in monthly stock counts as and when called for
¨ Maintain a record of all expense accounts and promptly file them in the general ledger file for review by the 4th of every month.
¨ Ensure all expenses are accurately posted and provide a reconciliation of all general ledger accounts and control accounts
¨ Manage relations with key suppliers & resolve all disputes
¨ Advise the Country Accountant on the financial consequences of all proposed courses of action
Training and development & Performance
¨ Attend relevant training as and when required and be aware of future developments regarding finance and accounting & the overall business
¨ To participate in performance management reviews (Appraisal conducted by the Country Accountant)Compliance with Regulatory Authority Requirements
¨ Participate in the annual audit by providing required support documents and schedulesBudget and Cost Control
¨ Review of cost and escalate variations to the Country Accountant
¨ Advise the Country Accountant on major financial issues which are outside the agreed management authority (e.g. fundraising)Monitor Financial Progress and Performance
¨ Preparation of monthly bank reconciliations and submit to the Country Accountant for review and approvals
¨ Adhere to the finance policies and procedures
¨ Attend weekly and other regular meetings as required
Qualifications and Experience
¨ Professional accounting certification, CPA(K)
¨ 1 years of experience in accounting position
¨ Knowledge of finance, accounting, budgeting, and cost control principles
¨ Knowledge of automated financial and accounting reporting systems.
¨ Knowledge of government and tax regulations.
¨ Ability to analyze financial data and prepare financial reports, statements, and projections.
¨ Work requires professional written and verbal communication and interpersonal skills.
¨ Willingness to work on a flexible schedule.
¨ Ability to multi task
¨ Trustworthy, high degree of integrity
¨ Ability to work independently
¨ Ability to work in a highly computerized environment
¨ Ability to work under pressure and excellent organizational skills
¨ Willingness and ability to work such hours as are necessary to accomplish job requirements
¨ Excellent written, oral and interpersonal communication skills
¨ Experience In accounts receivable, accounts payable, and general accounts