Job Summary

We are an established manufacturing company, operating in Nairobi with intent of strengthening the accounting arm of our organization. To this end, we have a vacant position for Accounts Assistant that needs to be filled immediately.

  • Minimum Qualification: Bachelor
  • Experience Level: Entry level
  • Experience Length: 2 years

Job Description

Job Purpose

  • Opening and closing the plant unit on a daily basis.
  • Manage and monitoring all plant operations including production planning, quality, raw material import, maintenance schedule, product costing
  • Monitor & control process parameters of entire plant operations. Keep ensuring for less rejects & rework.
  • Identifying and implementing strategies for building team
  • Develop and train skilled work force -preparing sop’s and operator training manual
  • Keep detailed production records.
  • Prepare targets
  • Overseeing transfer of finished products to the stores
  • General problem solving


Key Result Areas (KRAs) (Role and Responsibilities)

  1. Accurate, complete and clear status of Accounts Payables ledgers.
  2. Accurate, complete and clear status of bank account ledgers.
  3. Timely and complete reconciliation of required ledgers and schedules.
  4. Timely payment of utility bills and statutory payments.
  5. Respond efficiently and effectively to your direct manager.
  6. Strictly follow the Company’s standard operating procedures (SOP).
  7. Perform and deliver on any other duty as may be assigned to you by your direct supervisors.

Accountabilities

  1. Respond to all Account Payables inquiries, reconcile statements, research and correct any discrepancies that may arise in their accounts.
  2. Review all invoices for appropriate documentation and approval prior to payment.
  3. Maintaining filing system and safe custody of all payables and petty cash documentation.
  4. Posting, verifying and allocating, invoices and payments on the accounting software in an accurate and timely manner.
  5. Ensure compliance with statutory requirements.

Reporting

  1. Prepare and submit Accounts Payable age analysis by the 15th of every month.
  2. Prepare and submit weekly reports of Petty cash disbursement every Monday by 12.00 noon.
  3. Prepare and submit local currency bank reconciliation by the 4th day of the month, and foreign currency reconciliation by the 6th day of the month.
  4. Prepare and submit by the 12th of every month, all statutory payments and returns-VAT, WVAT, KEBS, WTAX, & Statistics.
  5. Prepare and post journal entries for accruals and prepayments by the 15th of every month.
  6. Prepare and submit your weekly progress report to your HOD every Friday by 4:00 pm.


Desired/ Ideal Candidate Profile

  • Preferably worked in a fast growing company that has a wide range of customers and products.
  • Candidate must be a CPA finalist.
  • A degree in business related course will be an added advantage.
  • Candidate must have a minimum of 2 years’ experience in a similar role.
  • Any other relevant qualifications will be a plus
  • Ability to work under pressure and demonstrate problem solving skills
  • Team player with good interpersonal skills and high integrity.
  • Demonstrated good communication skills
  • Willingness to be trained
  • Able to work under minimum supervision and a self-starter
  • Experience in different accounting roles will be an added advantage
  • Basic math and computer skills especially, good understanding of the MS Word and MS Excel and accounting software

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