Job Summary

We are looking for a self driven and passionate individual to join our finance team to handle finance and administrative tasks.

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 4 years

Job Description

1.       Job title: Accounts Assistant

2.       Reporting to: Country Accountant

3.       Location: Head Office Nairobi

4.       Purpose: The Country Accounts Assistant is a member of the Finance Team responsible forperforming day to day finance and administrative tasks under the direction and guidance of the Country Accountant and supports other departments. The position has functional links with all staff, creditors and debtors

5.       Responsibilities

Fixed Asset Management

A member of the fixed assets verification exercise team

Responsible for ensuring that a correct fixed assets register is maintained (to be assigned to the assistant)

 Post additions and disposal of assets into the register and general ledger

 Purchases Ledger

 Confirm and assign correct codes to supplier invoices

 Prepare payments to suppliers according to the due dates ensuring all reconciliations and relevant documents are attached

Produce aged creditors analysis by the 4th of the following month

 Communicate to the vendors on reconciling items with specific requests to correct the anomaly

 Monitor advance payments regularly to ensure receipt of goods and services

 Monitor and report to the Country Accountant for unpaid supplier balances which are more than 3 months

 Bank & Petty Cash

 Writing checks and updating the bank account on daily basis

 Prepare regular bank reconciliations and submit to Country Accountant by the 3rd of every month.

 Distribute cash/cheques and ensure requests from staff for advances/ reimbursements are paid on time

 Ensure proper filing of Finance and accounting records

Inventory

Assist in monthly stock counts as and when called for

 Expense accounts

 Maintain a record of all expense accounts and promptly file them in the general ledger file for review by the 4th of every month.

 Ensure all expenses are accurately posted and provide a reconciliation of all general ledger accounts and control accounts

 Relationship Management

 Manage relations with key suppliers & resolve all disputes

 Advise the Country Accountant on the financial consequences of all proposed courses of action

Training and development & Performance

 Attend relevant training as and when required and be aware of future developments regarding finance and accounting & the overall business

 To participate in performance management reviews (Appraisal conducted by the Country Accountant)

 Compliance with Regulatory Authority Requirements

 Participate in the annual audit by providing required support documents and schedules

 Budget and Cost Control

 Review of cost and escalate variations to the Country Accountant

 Advise the Country Accountant on major financial issues which are outside the agreed management authority (e.g. fundraising)

 Monitor Financial Progress and Performance

 Preparation of monthly bank reconciliations and submit to the Country Accountant for review and approvals

 Adhere to the finance policies and procedures

 Attend weekly and other regular meetings as required 

6.       Qualifications and Experience

 Professional accounting certification, CPA(K)

 1 years of experience in accounting position

 Knowledge of finance, accounting, budgeting, and cost control principles

 Knowledge of automated financial and accounting reporting systems.

 Knowledge of government and tax regulations.

 Ability to analyze financial data and prepare financial reports, statements, and projections.

 Work requires professional written and verbal communication and interpersonal skills.

 Willingness to work on a flexible schedule.

7.       Competencies

 Ability to multi task

 Trustworthy, high degree of integrity

 Ability to work independently

 Ability to work in a highly computerized environment

 Ability to work under pressure and excellent organizational skills

 Willingness and ability to work such hours as are necessary to accomplish job requirements

 Excellent written, oral and interpersonal communication skills

 Experience In accounts receivable, accounts payable, and general accounts

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