Job Summary

Responsibilities include keeping financial records updated, preparing reports and reconciling bank statements.

  • Minimum Qualification: Diploma
  • Experience Level: Entry level
  • Experience Length: 1 year

Job Description

Duties will include:
  • Analysis of creditors invoice
  • Checking if LPO is attached
  • Checking if VAT charged and ETR received
  • Checking account where to post & then posting in Tally & SAP
  • Processing of creditors payments 
  • Deduction and recording of Withholding VAT, VAT, withholding tax and updating schedules
  • Deduction and recording of withholding rent and updating schedule-
Monthly payments/Statutory Returns
  • processing of monthly bill payments with adherence to deadlines – electricity, fixed line/mobile lines, internet service provider
  • Updating of Vivo Energy (fuel supplier) receipts on excel schedule and cross checking with invoice and processing of payment thereafter.
  • Processing of statutory payment cheques after payroll
  • Checking of transporter’s waybills and posting and preparation of payment
  • Checking of milk supplier’s daily invoices and posting and preparation of payment
Processing of Daily Banking 
  • Awareness of our bank accounts and in which bank to bank cheques
  • Preparation of banking slips – cheques/cash
  • Checking post-dated cheques list and preparing slips for cheques due for banking
  • Receiving cheques and cash from Stores and sorting out current and post-dated cheques
  • Input of post-dated cheques into the relevant database and filing cheques in the post-dated cheques file
  • Processing of inter-bank transfers by RTGS – cheque/letter
  • Processing of any ad-hoc payment
Bank Reconciliation
  • Monthly bank reconciliations for each bank account
Processing of petty cash payment
  • Attaching receipts to petty cash vouchers
  • Recording of petty cash transactions in petty cash book
  • Once checked and approved, preparation of petty cash cheque 
  • Audit of receipts/vouchers before posting
Processing of staff expense claims
  • Analyzing and posting of expense claims
  • Updating relevant expense claim schedules
  • Preparation of claim cheques and posting 
Route Plan/Update of deliveries
  • Daily update of route plan with invoice/vehicle details
  • Checking of car tracking and Daily update of previous day’s deliveries
Other duties
  • Posting of stock adjustments
  • Posting of debit/credit notes

Requirements from new candidate
  1. Should be a partly qualified accountant studying towards CPA (K) or ACCA
  2. Good interpersonal and communication skills. Must be a team player. 
  3. Proficiency in Microsoft Excel and Word is a must
  4. Possess good working knowledge of Tally and SAP accounting software
  5. Knowledge of VAT, withholding VAT and withholding tax
  6. Good working habits: timely reporting to work, organising work, filing of documents, completing work within set deadlines

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