SALARY: 80 – 90K
REPORTING TO: FINANCE MANAGER
Main Job Tasks and Responsibilities
- Review and verify invoices
and check requests
- Sort, code and match
invoices including maintain a suitable control at the receiving and cost
- Set invoices up for payment
- Supervise and upload
invoices into system
- Scrutinize invoices before
posting. Ensure that items have indeed been delivered before posting invoices
- Ensure that there are no
flaws in the receiving, procurement procedures.
- Track expenses and process
- Prepare and process
electronic transfers and payments
- Prepare and perform check
- Post transactions to
journals, ledgers and other records
- Reconcile accounts payable
and control account transactions
- Prepare analysis of
accounts including creditors aging.
- Monitor accounts to ensure
payments are up to date
- Research and resolve
invoice discrepancies and issues
- Maintain vendor files
- Correspond with vendors and
respond to inquiries
- Produce monthly reports
- Ensure compliance to the
correct taxes and accountability
- Ensure statutory payments
(not limited to NSSF, NHIF, PAYE, WHT, VAT, Catering Levy among others) are
thoroughly reconciled and filed with the respective authorities. Online filing
of returns must be done correctly.
- Maintain update of all
relevant changes in statutory payments. Corresponding control accounts are also
dealt with in due time before the end of the month
- Ensure responsibility for
all payable accounts in the trial balance
- Ensure all
accruals/prepayments are passed and checked before the end of the month
including any provisions
- Ensure a proper filing
system and document handling system
- Assist with month end
closing including bank reconciliations, dealing with control accounts, stock
take reports and variance analysis. The candidate should also ensure that all
stocks are balanced and reconciled physically to the Material Control Systems.
Any variances to be charged appropriately.
- Prepare a working file by
the 10th of every month to be submitted to the auditors and
- Must maintain a supervisory
check on store procedures and control
- Reconcile salary and
related payroll accounts including payroll control accounts.
- Liaise with the Accounts
receivable on pending VAT certificates.
- Reconcile the petty cash and supervise postings
- Provide supporting
documentation for audits and preparation of audit file.
- Assist in other projects as
- Assist in any audit
exercise of the Hotel
Qualifications and Requirements
inFinance or Economics, Business Studies, Accounting
have sound knowledge of Sun systems, material Control systems.
be smart and ready to meet deadlines.
knowledge is a MUST.
- Attention to detail and data entry skills