Job Summary

Perform accounting, clerical tasks and reconciliations related to the efficient maintenance and processing of accounting transactions.

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description

SALARY: 80 – 90K

REPORTING TO: FINANCE MANAGER


Main Job Tasks and Responsibilities

  • Review and verify invoices and check requests
  • Sort, code and match invoices including maintain a suitable control at the receiving and cost control offices.
  • Set invoices up for payment
  • Supervise and upload invoices into system
  • Scrutinize invoices before posting. Ensure that items have indeed been delivered before posting invoices
  • Ensure that there are no flaws in the receiving, procurement procedures.
  • Track expenses and process expense reports
  • Prepare and process electronic transfers and payments
  • Prepare and perform check runs
  • Post transactions to journals, ledgers and other records
  • Reconcile accounts payable and control account transactions
  • Prepare analysis of accounts including creditors aging.
  • Monitor accounts to ensure payments are up to date
  • Research and resolve invoice discrepancies and issues
  • Maintain vendor files
  • Correspond with vendors and respond to inquiries
  • Produce monthly reports
  • Ensure compliance to the correct taxes and accountability
  • Ensure statutory payments (not limited to NSSF, NHIF, PAYE, WHT, VAT, Catering Levy among others) are thoroughly reconciled and filed with the respective authorities. Online filing of returns must be done correctly.
  • Maintain update of all relevant changes in statutory payments. Corresponding control accounts are also dealt with in due time before the end of the month
  • Ensure responsibility for all payable accounts in the trial balance
  • Ensure all accruals/prepayments are passed and checked before the end of the month including any provisions
  • Ensure a proper filing system and document handling system
  • Assist with month end closing including bank reconciliations, dealing with control accounts, stock take reports and variance analysis. The candidate should also ensure that all stocks are balanced and reconciled physically to the Material Control Systems. Any variances to be charged appropriately.
  • Prepare a working file by the 10th of every month to be submitted to the auditors and Management company.
  • Must maintain a supervisory check on store procedures and control
  • Reconcile salary and related payroll accounts including payroll control accounts.
  • Liaise with the Accounts receivable on pending VAT certificates.
  • Reconcile the petty cash and supervise postings
  • Provide supporting documentation for audits and preparation of audit file.
  • Assist in other projects as needed
  • Assist in any audit exercise of the Hotel


Qualifications and Requirements

  1. Degree inFinance or Economics, Business Studies, Accounting
  2. Should have sound knowledge of Sun systems, material Control systems.
  3. Must be smart and ready to meet deadlines.
  4. Audit knowledge is a MUST.
  5. Book-keeping skills
  6. Attention to detail and data entry skills

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