Job Summary

The main responsibility is to oversee and manage the finance department and provide assistance to the Finance & Planning Director. Reporting to the Directors and working closely with the Chief Accountant, the Finance Manager is critical to ensuring the smooth running of the Finance department by managing and providing leadership to the Finance Team to ensure that all financial systems and reporting, internal controls, budgeting and analysis are conducted and delivered in an accurate and timely manner.

  • Minimum Qualification: Bachelor
  • Experience Level: Executive level
  • Experience Length: 15 years

Job Description

Key responsibilities:

Payroll
• Ensure payment of Casuals is conducted with the assistance of the Payroll department. Ensure values are within budget and time lines are met.
• Ensure end of month payrolls are checked and completed within set timelines, and budgets are met.

Creditors – All companies
• Oversee Creditor Management in line with the Supplier Payments’ SOP
• Compile all claims issuing from creditors management and have the ability to solve all the issues arising thereof
• Handle all communication with Creditors regarding their account payment 
• Ensure Withholding Tax is deducted immediately, filed in iTax system and remittance processed
• Post Supplier EFT payments to Quick Books and ensure payments are allocated to the relevant invoices

People Management
• Oversee all teams within the Finance function –Payables, Payroll, Stores & Procurement.
• Ensure job descriptions are aligned and reporting metrics adhered to – adjusting and communicating where necessary
• Drive capacity building and training of project staff on financial policies, procedures, processes and systems.

Inventory Management
• Ensure teams carry out the quarterly and un-announced stock takes (Ref. SOP)
• Ensure all stores (Head Office & Farm) are well managed
• Oversee Dead/damaged stocks management
• Conduct Crop on ground management

Annual Budgets

• Draw up company’s annual budgets for all sectors running from September to August;
o Roses
o Vegetables
o Packhouses
o EPZ
o HR
• Ensure the various segments per sector are based on; 
o Production
o Labour
o Chemicals & Fertilizers
o Electricity expenditure
o CAPEX

Petty Cash Management
• Oversee petty cash management for all sites in accordance with the SOP

Audits

• Coordinate all audits;
o Annual audit
o KRA audit
o Internal audit


Internal Controls Management
• Manage the company’s internal controls
• Risk assessment & management

•Periodic Reports on request and as necessary

Any other duties as may be assigned from time to time by the management

Key Reporting Metrics:
Daily
• Managing the finance department
• Daily sales reports 


Weekly
• Casuals payroll – Every Monday
• Directors’ weekly report
• Creditors Updates, weekly on urgent outstanding’s.
• Aging analysis – every Tuesday

Monthly
• Ensure that VAT is submitted to the senior accountant for filing by the 12th of the following month
• Ensure permanent payroll is done by the 5th of the following month
• Ensure supplier remittances are submitted for payment to the F & P D by the 10th of the following month (Refer to the suppliers’ SOP)
• Ensure all statutory returns relating to all companies are done in a timely manner
o NHIF – by the 9th of the following month
o NSSF – by the 10th of the following month
o PAYE – by the 9th of the following month
o NITA – 9th of the following month
o HELB – 15th of the following month
• Ensure all petty cash reimbursement is done by the 10th of the following month

Quarterly
• Quarterly management reports to Directors by the 15th of the following month
• Quarterly stock takes

Annually
• Annual audits
• Annual audit stock take
• Transfer Policy Review
• Job Description Reviews

Key Competencies: 
• Qualified Accountant with a minimum of 15+ years’ experience in a fast-paced environment to include a significant period within management 
• Must be a CPA (K)
• Must be a graduate
• Preferably a Guajarati, Urdu, Punjabi speaker
• Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members.
• Strong oral/written communication skills and ability to communicate at multiple levels in the organization
• Excellent financial and analytical skills
• Proficiency in Quick Books 
• Strong computer skills: Microsoft Office Applications
• Strong presentation and facilitation skills
• Ability to build effective relationships with all clients, peers, and stakeholders
• Ability to work hands-on, independently, and within team.
• Demonstrated success managing and leading a team
• Strong organizational and interpersonal skills and ability to work in a team-oriented setting;

 

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