Job Summary

Works cooperatively with all team members to support the achievement of Sacco’s activities designed to achieve identified goals and objectives

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description

Job description

Coordinate administrative activities in an effective, up to date, and accurate manner by:

  • Works cooperatively with all team members to support the achievement of Sacco’s activities designed to achieve identified goals and objectives
  • Performs clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings for the CEO
  • Coordinates and organizes department meetings and  tends to other requirements of department meetings
  • Completes internal and external correspondence, legal documents, form letters and other documents, and distributes them as directed
  • Prepares meeting agendas, records and distributes meeting minutes, and maintains organized files of same
  • Coordinates any required repairs to office equipment
  • Understands and adheres to all Sacco’s policies and procedures.

 

Perform administrative and clerical support to the CEO which includes:

  • Assists in the development and distribution of staff schedules
  • Produces forms, schedules, and correspondence as required
  • Completes confidential administrative services for the CEO

 

Serve as the coordinator of the department’s information, reporting, and communication strategies and activities. This includes:

  • Develops or maintains an accurate and up to date records management system (including classifying and coding electronic and hardcopy files)
  • Stores, retrieves and disseminates information for staff and clients
  • Ensures the safeguarding of all confidential files
  •  

Qualifications and skills

  • Administrative Assistant diploma or related diploma or degree

  • Minimum of 3 years’ experience in a similar position
  • Ability to develop and provide leadership, guidance, motivation and vision to the management and staff of the Sacco to ensure a professional standard of services and ethics.
  • Must possess strong organization, evaluation and problem solving skills
  • Must be able to communicate effectively in writing and verbally
  • Working knowledge of Microsoft Office Suite, Frontline, and Microsoft Dynamics Navision
  • Must be able to work flexible hours

 

 

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