Administrative & human resources assistant - kiambu

Job Summary

The Administrative & Human Resources Assistant will assist with the administration of the day-to-day operations of the administrative & human resources functions and duties.

  • Minimum Qualification: Diploma
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description

The Admin / HR officer will be responsible for the following essential functions:

Administrative Responsibilities

  1. Prepare minutes of meetings convened or attended by project management.
  2. Provide administrative support to staff in creating correspondence, coordinate appointments and if necessary travel schedules.
  3. Management of the distribution of office communication to staff   
  4. Prepare and distribute any memo related to the Personnel.
  5. Supervise, train and mentor cleaner and cooks.

HR Responsibilities

  1. Assist in reviewing, assessing of application and short listing of applicants where applicable.
  2. Arrange and conduct interviews to select candidates as per HR manual where applicable.
  3. Review recommendation on the selection of the candidate.
  4. Obtain references and carry out required pre-employment checks to ensure that the information given is verified.
  5. Facilitate induction orientation and briefing for all new staff members.
  6. Ensure all staff documentation are kept in the personnel file and maintained properly.
  7. Process for new staff and follow up on medical cards, contract and staff salaries through Nairobi office.
  8. Conduct information sessions of the policy before staff members sign contracts.
  9. Protect the confidentiality of personnel and individual information.

Required Qualifications and Experience

  • Degree in Human Resource or Business management or equivalent.
  • Diploma with extensive experience in Administration/HR.
  • Minimum 3 years professional experience in Human resource and Administration preferably in an international organization.
  • Extensive experience in working with online HR information system and any other IT platforms.
  • High level of confidentiality and integrity
  • Sound knowledge of Kenya Labour/employment law.
  • Must be highly organized
  • Ability to take initiative and work independently
  • Good interpersonal skills; possess the ability to interact with all levels of staff as well as both internal and external clients.
  • Proven ability to organize, prioritize and complete work under tight deadlines
  • Should be of age 25 years and above 

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