Assistant Finance Manager

Job Summary

The Assistant Finance Manager’s role exists to deliver exceptional support to the Company through sound financial practices and recommendations that will lead to optimization of business performance.

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 4 years

Job Description

Department FINANCE & ADMINISTRATION DEPARTMENT
Reporting to FINANCE & ADMINISTRATION MANAGER

The Assistant Finance Manager will be fully engaged in the Company’s values and deliver within the framework of the Company’s strategic pillars below:
FINANCE
  • Fully understand the Raiser money making model & to align finance decisions and processes to maximize the Company’s profits.
  • Understand the Company’s pricing strategy to help drive top and bottom line growth.
  • Have a clear & in-depth & understanding of the Company’s cost structure & advise on wasteful areas & course correction.
  • Prepare key weekly & monthly management reports with recommendations on the meaning and how these numbers impact our company goals. These include:
    • Prepare Accounts Receivables and track collections through the Inside Business Partner and Client Partner.
    • Keep good records of Accounts Payables and ensure prompt settlement in line with our reputation.
    • Weekly & monthly cash flow forecasts & P&Ls
  • Monthly & year to date analysis on facilitation hours
  • Revenue by industry analysis
  • New vs repeat business
  • Preparation of weekly & monthly suppliers’ payments
  • Weekly bank reconciliations
  • Understand and manage the Company’s fixed & movable assets
  • An effective and current filing system that ensures that all documents are easily accessible
  • NSSF, HELB, SACCO, Pension & NHIF returns & ensure full compliance
  • Petty cash float
  • Put together the annual budget and ensure it addresses growth, margin, velocity, cash flow and the customer.
CUSTOMER SERVICE
  • Support to make the Raiser team deliver effective service to the clients through:
    • Prompt preparation of purchase requisitions & orders, sales invoices (proforma & tax) & client statements
  • Help maintain healthy relationship with the Franchisors by:
    • Efficient royalty management and up to date payments
    • Reporting – ensure that Crestcom and Franklin Covey reporting is done accurately and on time
BUSINESS PROCESSES
  • Ensure automation of sales & accounting processes & interlink with other departmental processes to ensure seamless flow
  • Have up to date standard operating procedures for the Finance department
  • Updated policies on key areas such as risk, amortization, business process continuity, procurement and disposal of assets, insurance
  • Be knowledgeable of key finance laws affecting the business especially in the tax area.
PEOPLE & DEVELOPMENT
  • Ensure consistent update of skills required to run an effective finance department.
  • Deputize for the Finance and Administration Manager & be capable of effectively managing all functions of the Finance Office.

JOB DIMENSIONS:
Job Specifications (Ideal):
Academic Qualifications:
  • Bachelor’s degree
Professional Qualifications:
  • CPA or ACCA qualification
Work Experience:
  • At least 4 years demonstrated experience in accounting, finance & planning in a busy organization
  • Demonstrated experience in accounting software, e.g. Quick Books, SAGE & PASTEL.
  • Experience in Enterprise Resource Planning systems (ERP) operations will be an added advantage
Skills required:
Technical skills
  • Knowledge of basic working IT applications
  • Knowledge & operating capability of the iTax system
  • Presentation skills of financial reports
  • Negotiation skills
Personal Attributes/ Desired Behaviors:
  • Strong mental agility, innovation & creativity
  • Bold & inquisitive
  • Hungry for performance
  • Proactive & confident
  • Engaged & engaging
  • Exceptional organization skills
  • Diligence & focus on targets & deadlines
  • Setting business direction through proactive action
  • Inspiring business acumen & achieving business performance
  • Build pride and passion
  • Growing own talent and capability
  • Self-managing & self-developing 
  • Protect and enhance the Company’s reputation

Key success indicators
  1. Connect all of finance work to the Company’s strategic objectives.
  2. Achieve and grow your capability and capacity.
  3. Clear & impactful contribution to team organization performance.

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