Nairobi Full Time Manufacturing KSh 15,001 - 30,000
3 weeks ago

Job Summary

To facilitate orders to the customer; by ensuring timely routing and dispatch of goods as per the order specifications – product, quality and quantity

  • Minimum Qualification: Diploma
  • Experience Level: Mid level
  • Experience Length: 2 years

Job Description

  • Facilitate order processing by ensuring order collection from the Sales & Merchandising team
  • Oversee goods dispatch to ensure that goods dispatched meet the required standards and verify against purchase order and invoice generated; while ensuring good product handling procedures are adhered to
  • Recording and up-dating the Order Tracking Book on orders received for processing; additionally up-dating the status of order received in the Dispatch Summary Book
  • Timely scheduling and routing the dispatch delivery plan; on orders received
  • Organizing, facilitating and coordinating with approved transporters on timely goods dispatch
  • Facilitating and coordinating fuel requisitions for transporters on approved route plans
  • Generating actual weights of goods dispatched up-country per vehicle,  for generation of invoices
  • Verifying and checking on customer returns in liaison with the Quality team
  • Scanning and filing of customer invoices generated from orders processed
  • Facilitating and coordination timely collections of short expiries, damages and returns identified and reported by the Sales & Marketing team
  • Ensure effective allocation of manpower in regard to routing done; with rotations done to ensure familiarity of routes
  • Preparation of analysis reports on damages identified in the Loading Bay; including those received from Production and Finished  Goods Stores
  • Daily tracking  of goods dispatched against orders done and noting short deliveries, late deliveries and non-deliveries; and implementing corrective measures to ensure that orders are fully processed
  • Analysis and generation of daily, weekly and monthly reports; including delivery performance
  • Prepare, generate and submit weekly timely and accurate reports to your Supervisor
  • Any other duties not necessarily mentioned which are in line with the position of a Dispatch Clerk

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