iMed Healthcare Ltd

Finance and Administrator Officer


Job Summary

The Finance and Administration Officer reports to the Chief Executive Officer/ Managing Director and is responsible for providing effective and efficient financial and administrative services. This position is subject to a probation period of 3 months.

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description

Duties and Responsibilities
Financial Processes:

•    Preparation and maintenance of the budget, ensuring adherence to targets, monitoring and reporting results and preparing periodic forecasts
•    Implementation of financial policies and procedures
•    Establishing, maintaining and reconciling the general ledger, accounting journals and other financial records
•    Performing month end close and reporting procedures
•    Payroll processing: collecting, confirming and processing timesheets; verifying and remitting taxes and other statutory deductions; preparing and distributing payroll checks
•    Tracking employee vacation and sick time
•    Establishing and maintaining cash controls around deposits and disbursements
•    Ensuring transactions are properly recorded and entered into the accounting system
•    Performing all necessary account, bank and other reconciliations
•    Maintaining all relevant insurance policies
•    Monitoring cash reserves
•    Preparing and submit customer invoices coding, posting and receipting payments
•    Monitoring customer accounts and all other accounts receivable for non-payment and delayed payment and performing collection duties
•    Establishing and maintaining new and existing supplier and vendor files and accounts
•    Receiving, verifying and processing supplier invoices
•    Sorting, coding and entering accounts payable data; researching and resolving discrepancies and unpaid invoices
•    Preparing payments for signing
•    Issuing cheques or processing EFTs for accounts due
•    Designing and maintaining the purchase order system
•    Ensuring data is entered into Quickbooks
•    Ensuring security for all payment modes, verifying charges and reconciling statements
•    Maintaining the Fixed Asset register
•    Maintaining inventory records
•    Preparing income statements and balance sheets
•    Liaising with the auditor to produce annual audited financial statements
Administrative Tasks
•    Establishing and maintaining a range of basic databases and records systems including:
o    Financial files and records
o    Office records
o    Others as required
•    Supporting the Board for Committee Meetings and AGMs as follows:
o    Attend meetings as required
o    Produce Financial statements
o    Distribute meeting documents
o    Take Minutes when required
•    Ordering and collecting office consumables, stationery, and kitchen supplies
•    Providing administrative assistance to the Chief Executive Officer
•    Performing other related duties as required by the Chief Executive Officer

Educational Qualifications
•    KCSE : B- or Higher
•    A degree in Accounting, Finance/Business Administration/Commerce is desirable
•    CPA/ACCA/CIMA qualifications. 

•    3 to 5 years of relevant job experience.
•    Must be analytical, with strong attention to detail.
•    Excellent computer skills and proficient in excel and accounting programmes
•    Ability to work within strict deadlines and limited supervision.
•    Strong team player with good interpersonal skills.
•    High sense of urgency and drive.
•    Excellent problem-solving and communication skills.
•    Result oriented with focus on quality. 
•    Demonstrable experience in a similar role as described in the Duties and Responsibilities above

•    Good understanding of accounting principles including accrual accounting, reconciliations, general ledger journals and preparedness to learn more complex principles
•    Expert in the use of Quickbooks
•    A high level of knowledge and competency in Microsoft Office especially Word and Excel

•    Commitment to the Vision and Mission Statement of iMED Healthcare
•    A high level of integrity
•    Respect for the different contribution of individuals within the staff team
•    Demonstrated team-work skills
•    Good communication skills with a wide range of people
•    Experience in providing general support in a small team
•    Ability to work autonomously and effectively, managing own workload without continual guidance
•    Attention to detail and good time management and organization skills
•    Commitment to a process of professional development and continuous improvement

Essential Requirements
•    DCI Police Clearance/ Certificate of Good Conduct – current within 1 year of application for this position
•    Tax Compliance Certificate
•    A copy of your First Schedule (S.13) Self Declaration Form from Ethics and Anti-Corruption Commission (EACC)
•    A copy of your report from an Approved Credit Reference Bureau

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