Finance & Grants Coordinator - Rarieda

Finance & grants coordinator - rarieda

Rest of Kenya Full Time NGO
KSh Confidential
1 week ago

Job Summary

Provide oversight for internal financial management to safeguard the company’s assets from loss arising from fraud or error.

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 5 years

Job Description

LOCATION: Lusi in Rarieda District

REPORTS TO: Finance Manager

SUPERVISES: Finance Assistants and Finance Officer

 

PURPOSE OF THE POSITION:

Provide support to the Finance Manager on bookkeeping, accounts and on financial administration and audit.

 

MAJOR DUTIES AND RESPONSIBILITIES 

Financial Management

  • Review financial records i.e. Project books, Bank and petty cash books, ledgers, journal and bank reconciliation.
  • Review Suppliers and Credit control reconciliation to ensure effective cash flow management and Accounts payable.
  • Take part in preparation, co-ordination and control of budget, cash flow projections and actual cash analysis.
  • Take part in Petty cash projections and daily cash count.
  • Take part in budget forecasts and budget tracking.
  • Review of monthly trial balances and final accounts i.e. income and expenditure & balance sheet.
  • Review of Monthly financial reports and ensuring compliance to donor and trustee specifications.
  • Sending accurate and timely financial reports to donors and trustees.
  • Participate in the formulation and implementation of financial management strategies and policies
  • Assist in ensuring the Fixed Asset Register is kept up to date and that all assets are coded. 

Risk Management

  • Ensure that the project does not suffer financial loss through fraud and error by ensuring that assets are safeguarded by closely monitoring the systems of internal control.
  • Ensure that the project complies with all the legal, regulatory and audit requirements, including submitting relevant reports to the management.
  • Ensure safekeeping of all unused cheque books.
  • Regular audits to review inventory and stock movement based on weekly/monthly/quarterly reports. 

Internal Administration

  • Assist in ensuring that adequate insurance coverage for all assets is in place.
  • Maintain of donor database of Financial reporting requirements
  • Conduct spotchecks to ensure financial filing system standards are upheld. 

Relationship Management

  • Build effective working relationships with government institutions, NGOs, and private sector organisations.
  • Represent the organisation in relevant forums whenever called to.
  • Maintain good public relations, networking and collaboration with other like-minded organisations. 

Governance and Management

  • Ensure responsible, transparent and compliant use of funds within approved budget and in compliance with RWMT’s policies.
  • Ensure continuous monitoring and evaluation of the project activities vis-à-vis budget and program plans.
  • Present monthly project reports to the Finance Manager.
  • Ensure timely and accurate financial accounting and reporting, and provide adequate management information at all times. This includes information for the Board, and statutory bodies.
  • Interpret and implement government policies that affect the activities of the project.
  • Ensure adherence to RWMT’s policies and procedures as outlined in the Financial Policy and Procedures and Procurement Manuals, accounting standards and statutory requirement pertaining to accounting and financial reporting.
  • Review and support the Finance officers and Finance Assistants’ work. 

Other Duties and Responsibilities

  • Perform any other duties and responsibilities which may be assigned by the Supervisor and management from time to time and which are related to the achievement of RWMT’s mission and vision.
  • Actively participate in the Saturday Psycho-Social Support Program for Orphaned and Vulnerable Children and build the community’s capacity to eventually run the Saturday PSS on their own.

 

KNOWLEDGE, SKILLS AND ABILITIES:

  1. Level of education: At least a Bachelor’s degree in finance/Audit oriented discipline. 
  2. Specialized Training/Professional Qualifications: Should hold a professional qualification such as CPA, ACCA, CFA, or CA 
  3. Other competencies: Requires strong interpersonal, communication, leadership and administration skills. Requires good Computer skills especially in accounting application software’s such as QuickBooks, sage, pastel. Should be good in auditing.
  4. Job experience: At least five (5) years’ experience in a similar position.

 

AUTHORITY/DECISION MAKING

The work involves implementation of activities according to the financial, personnel and administrative policies & procedures and specified donor requirements.

 

SPECIAL WORKING CONDITIONS

The position requires the incumbent to work long and odd hours when necessary to meet deadlines or respond to specific situations.

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