Freight forwarding and logistics coordinator

Nairobi Full Time Logistics & Transportation
KSh Confidential
2 weeks ago

Job Summary

Support the FFL Imports /exports function effectively and efficiently in compliance with client and customer requirements.

  • Qualification Level: Bachelor
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description

Imperial Managed Solutions East Africa a Freight, Forwarding Logistics, Warehousing and Distribution Company is looking for a high level, forward thinking and energetic Freight Forwarding and Logistics coordinator. It is imperative that this person has no less than 5 years’ experience in Freight Forwarding and Logistics. We are looking for a high flyer who can hit the ground running from month 1. If you are looking for growth in the Freight Forwarding and Logistics industry, this is the position for you!

Job function

Support the FFL Imports /exports function effectively and efficiently in compliance with client and customer requirements.

Key Performance Area

Essential Duties

Regulatory Compliance

  • Compliance with local authorities requirements for imports/exports including but not limited to:
  • Obtaining imports /exports permits and IDFs
  • Co-ordinate PSI as per client requirement
  • Prepare Certificates of Origin (  East Africa \COMESA)
  • Retrieve certificates of analysis by product by batch
  • Obtain customs entry

Quality Assurance

  • Implement exports / imports SOPs
  • Maintain exports/ imports records

Operations Management

  • Receive and record exports / imports customer orders
  • Raise pro-forma invoices for customer orders
  • Communicate with customers to obtain shipment approval as soon as possible
  • Prepare export / imports documentation as per customer requirements
  • Prepare export documentation to comply with terms of applicable letters of credit
  • Capture orders in SAP and ensure pack and shelf life requirements per market
  • Engage with inspection authorities to ensure timely inspection
  • Book approved consignments for transit
  • Send  pre/post alerts
  • Track shipments to destination
  • Maintain outbound shipments PODs
  • Update client  as necessary

Qualifications required

  • Bachelor’s degree in business management, logistics.
  • Freight forwarding training and experience of five years and above.
  • Excellent Communication skills.
  • Knowledge of SAP

Skills and experience required

  • Strong administrative and computer skills.
  • Analytical skills, attention to detail.
  • Great organizational and time management skills.
  • Ability to interact at a high level with clients, senior management and authorities. 
  • Ability to work in a team environment.
  • Decision–making, problem-solving, creativity.
  • Acquired good verbal and written communication skills.
  • Ability to work independently with minimal supervision.
  • Ability to understand business process and be able to interpret business needs.
  • Positive, confident, self-motivated and able to work as a member of a team.


Equity statement

We are committed to employment equity when recruiting internally and externally. 

Should you not have received a response within four weeks of the closing date of this advert, please consider your application unsuccessful.


Not registered?