iMed Healthcare Ltd

Front Office and Personal Assistant


Job Summary

We are seeking a highly-skilled and self-motivated front office worker and Personal Assistant to the Managing Director to join our growing team. In this position, you will play a key role by performing various administrative and clerical tasks. You should be comfortable undertaking a variety of activities in the office, including filing, answering the phone, organizing documents, basic bookkeeping, and more. Reliability and a strong work ethic combined with great communication skills are a must, as well as familiarity with all necessary office equipment, software, and procedures.

  • Minimum Qualification: Diploma
  • Experience Level: Entry level
  • Experience Length: 1 year

Job Description

•    Greet clients and set a positive office atmosphere
•    Answer the phone, take messages, and redirect calls to appropriate offices.
•    Tracking Managing Director’s calendar, meetings and appointments
•    Highlighting important tasks and deadlines to the Managing Director
•    Miscellaneous tasks to support Managing Director
•    Typing, compiling and preparing reports
•    Managing databases and filing systems
•    Implementing and maintaining procedures/administrative systems
•    Liaising with staff, suppliers and clients
•    Organize and maintain files and records, update when necessary
•    Create and maintain updated documents and spreadsheets
•    Oversee sorting and distribution of incoming mail
•    Prepare outgoing mail (envelopes, packages, etc.)
•    Operate office equipment, such as photocopier, printers, etc.
•    Record meeting minutes and dictations
•    Perform inventory of office supplies and order what is needed

Requirements and Qualifications
•    Tertiary diploma or equivalent
•    Successful work experience in a front office setting or in another clerical position
•    Strong working knowledge of office procedures and basic accounting principles
•    Ability to effectively use and maintain office equipment
•    Solid knowledge of Microsoft Office
•    Outstanding communication skills
•    Great organizational and multitasking abilities
•    Should have experience of at least 1-2 years

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