Job Summary

This is a key function to provide assistance and be able to complete payments and control expenses by receiving, processing, verifying, and reconciling invoices.

  • Minimum Qualification: Unspecified
  • Experience Level: Entry level
  • Experience Length: 1 year

Job Description

REPORTING TO: FINANCE MANAGER

DEPARTMENT: ACCOUNTS PAYABLE

LOCATION OF EMPLOYMENT: HEAD OFFICE


Key responsibilities:

  1. assemble, review and verify invoices and check requests
  2. flag and clarify any unusual or questionable invoice items or prices
  3. sort, code and match invoices 
  4. set invoices up for payment
  5. enter and upload invoices into system
  6. track expenses and process expense reports
  7. prepare and process electronic transfers and payments
  8. prepare and perform check runs
  9. post transactions to journals, ledgers and other records
  10. reconcile accounts payable transactions
  11. prepare analysis of accounts
  12. monitor accounts to ensure payments are up to date
  13. research and resolve invoice discrepancies and issues
  14. maintain vendor files
  15. correspond with vendors and respond to inquiries
  16. produce monthly reports
  17. assist with month end closing
  18. provide supporting documentation for audits
  19. maintain accurate historical records
  20. maintain confidentiality of organizational information


Education and Experience

  • knowledge of accounts payable
  • knowledge of general accounting procedures
  • knowledge of relevant accounting software (such as Sage, FreshBooks, QuickBooks)
  • proficient in data entry and management
  • 1-3 years accounts payable or general accounting experience


Key Accounts Payable Skills and Competencies

  • organizing and prioritizing
  • attention to detail and accuracy
  • confidentiality
  • judgment
  • communication skills
  • vendor relationship skills
  • information management skills
  • problem analysis and problem-solving skills
  • team work
  • professional integrity
  • ability to meet deadlines

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