Manager Administration

Independent Electoral and Boundaries Commission

Job Summary

Responsible on all matters pertaining to administration, security, buildings and fleet management.

  • Minimum Qualification: Masters
  • Experience Level: Senior level
  • Experience Length: 10 years

Job Description

JOB TITLE

Manager Administration (1 Post)

SCALE

4

LOCATION

Headquarters - Nairobi

DIRECTORATE

Directorate of Human Resources and Administration

TERMS OF SERVICE

Permanent & Pensionable

Reporting to the Director Human Resource and Administration, the Manager Administration shall responsible on all matters pertaining to administration, security, buildings and fleet management.

DUTIES AND RESPONSIBILITIES

a) Supervising day-to-day operations of the administrative department and staff members;

b) Developing, reviewing, and improving administrative systems, policies, and procedures;

c) Plan and coordinate administrative procedures and systems and devise ways to streamline processes.

d) Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints;

e) Overseeing the management of service contracts and service level agreements for outsourced services falling under administration department;

f) Overseeing the process of acquiring new service providers related to all outsourced services falling under administration department;

g) Coordinate the effective management of equipment and facilities including repair and maintenance of buildings and other installations;

h) Develop fleet Management policies, strategies and work standards;

i) Coordinate the development and implementation of a fleet management system for routine transportation requirements including maintenance, repair, fueling, replacement, and disposal of vehicles;

 j) Prepare annual budgets, periodic reports on operating costs and prepare fuel consumption, re-fuelling records, maintenance and mileage reports for weekly, monthly, quarterly and annual submission;

k) Direct fleet-related risk management training, such as safety and accident prevention programs, and negotiate insurance matters;

l) Undertake security risk assessment and undertake appropriate responses/measures to guarantee safety of staff and assets of the Commission;

m) Develop systems for periodic review of security management processes for compliance and provide advice on control measures;

n) Provide accurate and timely reporting on security incidents and develop policies and procedures for managing them.

QUALIFICATIONS AND EXPERIENCE

 

a) Must have a minimum of Bachelor’s degree in Social Sciences from a recognized university;

b) A master’s degree in Business Administration, Transport/Fleet Management, Security Management will be an added advantage;

c) Must have at least ten (10) years of working experience in Fleet Management and/or Security Management, five (5) of which must have been served in a senior position;

d) Certification in Senior Management Course (SMC) from Kenya School of Government will be an added advantage;

e) Must have good interpersonal and communication skills;

f) Experience in reporting and emergency response planning;

g) Must be a team player, good management and leadership skills;

h) Must be computer literate and possess good analytical skills;

i) Must be a person of undoubted integrity.

INTEGRITY CLEARANCE

Shortlisted applicants shall be required to avail clearances from the following institutions as they appear for interview;

a) Ethics and Anti-Corruption Commission (EACC);

b) Directorate of Criminal Investigation (DCI);

c) Kenya Revenue Authority (KRA);

d) Office of the Director of Public Prosecutions (ODPP);

e) Higher Education Loans Board;

f) Professional bodies (where applicable) to which the applicant is a member e.g. LSK, IHRM, KISM, ICPAK, AAK, IEK etc. and

g) Credit Reference Bureau Africa Ltd or Metropol Credit Reference Bureau.

SECURITY CLEARANCE

All shortlisted applicants may be subjected by the Commission to a security clearance by National Intelligence Service (NIS).

APPLICATION PROCEDURE

Applications are strictly online. Details, including job requirements are available on the Commission website, https://www.iebc.or.ke/iebcjobs

After completing online application, applicants are also required to submit hard copies of application letters, detailed CVs, academic certificates, testimonials, and ID/Passport to:

The Commission Secretary/CEO

Independent Electoral and Boundaries Commission,

15th floor Anniversary Towers,

P. O. Box 45371-00100,

Nairobi

Canvassing will lead to disqualification of any applicant.

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