Office administrator / receptionist

Nairobi Full Time Construction
KSh Confidential
1 month ago

Job Summary

Responsible for Managing the front office; Supervising the general office cleanliness; Coordinating with the management and the staff.

  • Minimum Qualification: Diploma
  • Experience Level: Entry level
  • Experience Length: 2 years

Job Description

  1. Reporting office issues to respective managers.
  2. Manage office supplies and replenishing stock when re-order level is reached.
  3. Monitoring fund requisitions from various departments, evaluating them and presenting them for approvals.
  4. Delegation of responsibilities to Janitors and the Office Messenger.
  5. Supervising and monitoring the activities of the Janitors and the office messenger
  6. Provide suggestions for operation improvements within the department.
  7. Implementing filing systems for the office.
  8. Ensure fluent phone and emails communication to staff
  9. Keeping a list of electrician, plumbers, masons and all service providers for all repairs done and services offered to the company.
  10. Assist in travel arrangement and logistics together with the other admin personnel
  11. Coordinate hotel accommodation for visitors and staff when they are travelling together with the other admin personnel.
  12. Processing bills and their payments and maintaining monthly expenditure records
  13. Verifying & streamlining various data for all records in the office
  14. Run office errands.
  15. Assist in procurement process together with the other admin personnel.
  16. Assist in the processing of Visas, preparing visa application documents together with the other admin personnel.
  17. Preparation of tender documents.
  18. Maintaining accounting petty cash records together with the other admin personnel
  19. Maintaining employee records of names contacts and any other information relevant for quick reference
  20. Any other duty that is assigned.


Qualifications

  • A Bachelor’s degree/ Higher Diploma in Business Administration
  • Minimum of 1 -2 years’ experience as an office administrator or receptionist
  • Knowledge in procurement processes
  • Excellent customer/client-facing and internal communication skills
  • Excellent written and verbal communication skills
  • CPA Qualifications, experience in Construction & Interior design firms will be an added advantage.

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