BrighterMonday Consulting

Office Assistant/Administrator

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Job Summary

The office administrator will ensure smooth running of the organization offices and contributes in driving sustainable growth. We’re looking for someone who has experience in office administration to undertake administrative tasks as well as a great team player. The successful candidate will be proactive, confident, an excellent communicator and organizer, who will relish this varied role, whilst being able to work under pressure and deal with competing priorities.

  • Minimum Qualification: Diploma
  • Experience Level: Entry level
  • Experience Length: 3 years

Job Description

Location: Nairobi
Responsible to: CEO                                                          
Office Hours: Fulltime
Hours: Monday to Friday from 8am to 5pm           

MAIN DUTIES AND RESPONSIBILITIES
Office Administration

•    Coordinating office activities and operations to secure efficiency and compliance to organization policies.
•    Track stocks of office supplies and place orders when necessary.
•    Manage agendas/travel arrangements/appointments.
•    Manage phone calls and correspondence (e-mail, letters, packages etc.) and day to day office operations.
•    Support budgeting and bookkeeping procedures.
•    Create and update records and databases with personnel, financial and other data.
•    Submit timely reports and prepare presentations/proposals as assigned.
•    Ensure sponsorships and donations are accurately acknowledged and tracked.
•    Supervise cleaning crew and cleanliness of office space.
•    Assist colleagues whenever necessary.

BENEFITS
•    20 days leave.
•    On-job-training provisions.
•    Attractive remuneration.

PERSONAL SPECIFICATION

This is an entry level role suitable for an individual with average administrative experience.

Essential
•    Previous working experience as an Office Administrator for 3 years.
•    Diploma in marketing or similar relevant field.
•    Outstanding communication and interpersonal skills.
•    Excellent organizational and time management skills.
•    In-depth knowledge of office management and accounting processes.
•    Computer literate and confident using MS Office software.
•    Understanding of, and commitment to, the objectives of the organization.
•    Attention to details

Essential added advantage but not Mandatory
•    Experience in use of Mailchimp
•    Experience with membership body

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