Office secretary

Anonymous

Job Summary

A private analytical laboratory is seeking for a well-organized, self-motivated and successful secretary.

  • Minimum Qualification: Certificate
  • Experience Level: Entry level
  • Experience Length: 2 years

Job Description

Location: Nairobi. 

Job Duties:
  1. Making and answering telephone calls, taking and relaying messages and handling correspondence.
  2. Typing, preparing, editing, retrieving, copying and collating reports.
  3. Receiving visitors and attending to their requests or enquiries.
  4. Preparing, receiving, sorting and dispatching letters, samples, documents and other deliveries.
  5. Filling and managing databases.
  6. Logging or processing of bills or expenses.
  7. Providing general administrative and clerical support to other staff.
  8. General management of office premises, equipment stocks and supplies. 

Job Requirements:
  1. A certificate or diploma in secretarial studies or related field.
  2. Two or more years’ work experience as secretary in a busy office.
  3. A good knowledge of general office procedures and operation of office equipment (computer, fax, copier).
  4. Demonstrate excellent spoken and written language skills and ability to read and interpret written information.  
  5. Ability to type at least 40 words per minute
  6. Good working knowledge of Microsoft Word, Excel, PowerPoint and Outlook.
  7. A person of high personal integrity, strong interpersonal skills and a positive attitude.
  8. Ability to multi-task and take instruction from many sources
  9. A valid certificate of good conduct

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