Roles and responsibilities
Achieving the organisation’s ambitious strategic priorities will be complex and challenging. Its continued success will be dependent on building and retaining a world-class team. The successful candidate will provide support to the Manager-People & Culture (P&C) on P&C issues and ensure best-practice delivery of people & culture services.
The role will report to the Manager-P&C. It will also involve coordinating closely on P&C matters with other stakeholders including the senior management team as well as a range of advisers and support providers.
In more detail, the areas of responsibility include:
1) Records Management
- Managing staff lists and ensuring the data is accurate and up to date.
- Ensuring staff files are updated with appropriate information and that they are up to the required standard.
- Assisting in drafting of letters e.g. Visa, bank, NHIF & NSSF letters.
- Supporting the P&C team in developing appropriate P&C metrics and consistently updating the same.
- Capturing and updating information on the P&C systems such as Maconomy & Sage.
- Assisting in monitoring staff absence and leave management.
- Preparing the payroll on a monthly basis and calculating overtime.
- Working with our immigration consultants to obtain all immigration documents for expatriates.
- Managing all work permit and special pass applications and monitoring expiry and renewals.
- Assisting in managing the secondment programme especially in relation to immigration requirements for inbound secondees.
3) Recruitment, Selection and Placement
- Assisting in identifying and sourcing appropriate talent for current open roles within the organisation.
- Assisting in preparation of recruitment paperwork.
- Assisting in managing the recruitment process and life-cycle, including initial assessments, interviews, and offers.
- Assisting in the contracting process for new hires.
- Supporting the onboarding process by assisting in the induction and ensuring new hires have all the resources they need to settle in the firm.
- Monitoring pension eligibility and facilitating new joiner applications into the scheme as well as facilitating the pension exit process for exiting staff.
- Liaising with the Head of Finance/Pension scheme administrator on matters relating to the pension scheme.
5) Exit process
- Managing the exit process end to end by sending clearance forms, following up to ensure proper clearance processes are adhered to, and facilitating pension clearance.
- Preparing final dues letters, CoS’s and ensuring up to date exits reports
5) Any other duties allocated from time to time.
The role will be based in Nairobi, Kenya.
Experience and personal qualities
This role will require a high calibre and experienced HR professional with the highest levels of ambition and commitment.
The following qualification and experience is preferred:
- Bachelor Degree in Human Resources/ Business or a related field from a recognised institution.
- Previous experience in human resource management.
- Must possess strong interpersonal skills.
- Ability to effectively communicate and collaborate with a diverse range of people.
- Must be a flexible person with ability to work with minimum supervision.
- Must have analytical and people skills.
- Must be very organized and good in time management.
- Must be eager to learn and have a positive can-do attitude.
The following personal qualities are preferred:
- Firm commitment to the highest standards of quality.
- Excellent planning and organisational skills.
- Ability to learn quickly in a highly dynamic and fast-moving environment.
- Action-orientated and innovative.
- A commitment to the organisation’s mission and ethics.