Personal assistant

Job Summary

Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.

  • Minimum Qualification: Diploma
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description

Salary: 30,000-35,000


Duties And Responsibilities

  • Manage Director’s travel arrangements (including visas/accommodation).
  • Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
  • Maintain Director’s office systems, including data management and filing.
  • Maintain records of Director’s contacts.
  • Screen calls, enquiries and requests, and deal with them when appropriate.
  • Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.
  • Produce documents, briefing papers, reports and presentations for the Director.
  • Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
  • Manage arrangements for Trustees’ and Sub-Committee meetings, including production/distribution of agenda and papers.
  • Assist/support Director, Development Manager & Communications Manager in arranging funding partner and other events.
  • Meet and greet visitors at all levels of seniority


Minimum requirements

  • Previous work experience in the same field
  • Diploma in the secretarial studies
  • Age should be 27 -30 years 
  • Driving licence is a must


SALARY 30,000-35,000

Transport will be provided

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