Procurement assistant (6 month contract)

Job Summary

To understand and master vendor’s order management policy, process and escalation methodology to facilitate smooth and agile purchasing. To ensure timely and cost effective processing of purchase orders against plan, supply and approved Sales Orders. To review purchase backlog and ensure timely vendor ETA and ETA change updates. Expedite orders and advance ETA with vendors to meet business requirement. To process transfer order, intercompany order and returns PO requests.

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 2 years

Job Description


·         To understand and master vendor’s order management policy, process and escalation methodology and changes to facilitate a smooth and agile purchasing

·         To review purchase requisitions and create purchase orders to ensure timely and cost effective purchasing

·         To understand company’s MOA and obtain necessary approvals against purchase orders processed

·         To submit purchase orders to vendors via appropriate tools EDI/Portal/PDF and ensure vendor order acknowledgement/confirmation/ update

·         To review purchase order back log and update ETA and ETA changes against the purchase orders

·         To expedite orders and advance ETA with vendors in line with business requirement.

·         To understand and master company’s purchase order management tools and reports to make informed and appropriate purchase decisions and order processing

·         To understand vendor pricing, promotions, product categorisation influencing purchasing to generate cost effective purchasing

·         To timely address and update any purchase order rejections and constraints with planners/sales order management team

·         To timely process returns purchase orders against approved stock rotation request from planners

·         To process customer consignment order requests with necessary approval with non -standard suppliers

·         To take appropriate corrective actions against returns PO discrepancy’s/variances

·         To process transfer order request and intercompany orders request from planners

·         To liaise with vendor contacts, Product Managers and sales order management team where ever required

·         To understand and ensure purchase order processing related KPI target are met

·         To carry out timely any assigned task from Purchasing Manager



-          Undergraduate (preferably Bachelor of Commerce)

-          Two (2) to three (3)  years working experience in a similar role and/or industry

-          This role is available on short notice, candidates who are presently available are encouraged to apply.


Advanced knowledge of MS Excel and experience in SAP would be a strong advantage.

Knowledge of the product range would be added advantage.

Desired Skills & Attributes

Should have an eye for detail and highly numerate.

Candidate should be a team player. 

Candidate should have good communication and negotiation skills.

Problem solving, Time Management and Prioritisation skills is a must for day to day task at hand.


  1. The vacancy is a short term contract for 6 months.
  2. Candidates who are available to start on short notice are encouraged to apply.

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