Procurement officer

Job Summary

Responsible for purchasing for new requirements across the company portfolio aiming to reduce the cost of production at all times

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description

POSITION REPORTS TO:    CHIEF ACCOUNTANT


Dimensions:

  1. Raw material- ginger, rice etc.
  2. Packaging
  3. Material for the café.
  4. Services
  5. Marketing materials


Key Responsibilities and Accountabilities

  • Purchasing for new requirements across the company portfolio aiming to reduce the cost of production at all times
  • Reviewing and evaluating all quotations received and verify against the purchase orders
  • Place orders and makes follows up to ensure that the materials are supplied promptly
  • Develop and maintain a comprehensive database
  • Receiving maintenance requests, negotiation and placing of material and plant orders against operational requisitions
  • Prepare monthly reports on suppliers and comparative price levels
  • Create and maintain good relationship with vendors/suppliers
  • Estimating and establishing cost parameters and budgets for purchases.
  • Maintain records of purchases, Pricing and other important data relevant to the department
  • Review and analyse all vendors/suppliers, supply and price options and profile and verify their capacities
  • Develops plans for purchasing equipment, services and suppliers
  • Negotiate the best deal for pricing and supply contracts
  • Ensure that the products and supplies conform to the required quality standard
  • Create and maintain inventory of all incoming and current supplies
  • Renegotiating service level agreements with suppliers and internal departments
  • To participate in the implementation of strategic procedural and practical changes to increase productivity and performance.
  • Ensuring compliance of procurement activities with the policies and procedure manual.
  • Preparation of Tender document/ submission
  • Liaise with other departments
  • Maintain database of approved shortlisted   suppliers.
  • Visiting existing suppliers and sourcing for new one’s


Knowledge, skills and Experience

  • Bachelor’s degree- graduate from a recognized institution
  • Solid knowledge and understanding of procurement processes, policy, and systems
  • Three (3) years previous experience as procurement officer or related position.
  • Proficient computer skills, including Microsoft office Suite
  • Experience in working in a FMCG industry


Person Specifications

  • Ability to analyse problems and strategize for better solutions
  • Making professional decisions in a fast-paced environment
  • Ability to negotiate, establish, and administer contracts
  • Excellent verbal and written communication skills
  • Ability to multitask, prioritize, and manage time efficiently
  • Accurate and precise attention to detail
  • Ability to work well with management and staff at all levels
  • Goal-oriented, organized team player

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