Job Summary

To maintain and control financial activities of Group Administration department in Head Office including internal coordination hence any penalty arise, i.e. fees payment of any government related document submission or renewal electronically or manually.

  • Minimum Qualification: Bachelor
  • Experience Level: Senior level
  • Experience Length: 6 years

Job Description

INTERNAL/EXTERNAL CONTEXT:

Works in a broadly predictable environment with predefined guidelines, drawing on available financial intelligence and has a considerable impact on highly important departmental decisions and having the same applied when it comes to payment and tracking expenses related to submission or renewal of government related documents of sister companies

DECISION MAKING BOUNDARIES:

Expected to work within specifically defined guidelines and policies set by the group and some set conditions to meet the set goals and tasks of business unit. This role takes action on the basis of Governmental rules amendments. Reports complex issues (deviations from vaguely defined norms) to next level up for quick action and swift resolution

EDUCATION, QUALIFICATIONS, AND SPECIFIC EXPERIENCE:
•    Bachelor’s degree in accounting is a must
•    Master’s degree in accounting is a plus
•    Professional Accounting certifications such as CMA, ACCA is a plus
•    6-8 years of experience in accounting
•    Good communication skills in English
•    Good computer skills in using MS-Office applications

9. KEY RESPONSIBILITIES

Area of Focus   
Customer/ Supplier: Internal   
Key tasks   
•    Monthly Debit Note issue to the company divisions for every immigration expenses.
•    Representing Admin Dept. as member of Assets disposal committee requested by Div.

Area of Focus   
Customer/ Supplier: External   
Key tasks
•    Electronically applying, follow up and getting approval from Ministry of Economy for Goods promotion, Raffle draw and Sale.
•    Electronically applying goods promotion, sale, raffle draw to ministry of Economy through Authorized Smart Card
•    Prepare debit note to affiliated and sponsored companies against monthly service charge and follow-up their timely payment.   

Area of Focus
Analysis   
Key tasks
•    Prepare Monthly Bank and Credit card reconciliation statement and submit to the Head Office Finance Manager.
•    Quarterly Inter-company reconciliation with the company divisions.
•    Preparing monthly receivable/payable report for Group GM Administration   

Area of Focus
Innovation   
Key tasks
•    Re-engineering current processes to cope with the new system of METRASH 2   

Area of Focus
Operations   
Key tasks
•    Managing and issuing Tickets for Villa/farm staff from Qatar airways Q-mile A/C
•    Receiving the Debit Notes against RP (Resident Permit) renewal from the company & affiliated divisions and enter in EMIS for each employee’s.
•    Preparing LPO for Fixed Assets and IAPR or any others consumables required for Admin Dept.
•    Initialising the transfer of the car under company name to employee’s name through Metrash 2 after confirming Car loan settlement then providing PROs with required to documents for manual application.
•    Maintain the company QNB bank A/C and Credit card for immigration transactions
•    Check, Signed and verifying each expense claim for Immigration expenses like. Renewal of manual RP, SP change fees, Renewal of Company ID, Trade License, and Labour contract stamping fees. Etc.
•    Cross check every documentation for all E.GOV invoice (like; NEW RP, RP renewal, Exit permit, Multiple exit permit, Work Visa and Medical fees) paid by immigration department.
•    Regular follow-up and control New Resident Permit and RP renewal process.
•    Checking and confirming passport officer regarding pending RP Renewal for All Division to avoid subsequent penalties.
•    Communicate with E. Government /Hukoomi support team to solve the immigration problems
•    Documents and provides request to PRO for submission to immigration department to start the process of RP renewal and pay electronically and follow-up with PRO until job is done.
•    Regular entry for every E. Gov. payment invoice.
•    Follow-up and control Work/business Visa fees applied electronically / E.Gov.
•    Maintaining a report for all employees entering Doha on a daily basis to be used for cross checking with joining report
•    Addition and deletion of new company in the smart card (e-gov.)
•    Exit permits payment in case of emergency Leave.   

Area of Focus
Strategy   
Key tasks
Participates in implementing short term strategic goals within Administration team
   
COMPETENCIES:
Leadership   
Functional


    •    Customer Responsiveness
    •    Communication
    •    Numeracy
    •    Operational orientation
    •    IT systems
    •    Business awareness
    •    Financial awareness
    •    Planning skills
    •    Analytical and problem solving skills

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