Senior administrative assistant - reporting to gm

Nairobi Full Time
KSh Confidential
2 weeks ago

Job Summary

Our client, a multinational FMCG company, is looking to recruit a senior administrative assistant reporting to the General Manager.

  • Qualification Level: Bachelor
  • Experience Level: Senior level
  • Experience Length: 10 years

Job Description

Key Responsibilities:

  • Organize and manage the GM’s highly complex calendar
  • Secure entry visas for GM’s travel, and organize travel arrangement as well as trip agendas
  • Organize interactions with industry leaders and government officials and act as protocol resource to executive offices.
  • Manage visits & logistics of international visitors, including senior government officials (ministers, heads of state, heads of government)
  • Coordination and execution of all aspects of small, medium and large events: internal team meetings, company events as well as public events hosted by the Company for government officials…
  • Organize performance discussion with direct reports
  • Keep a calendar of direct reports travel
  • Compile and submit expense reports for the GM
  • Run the office’s general administration 

Technical skills:

  1. The candidate should be a well-rounded and accomplished administrative assistant with 10 years of experience reporting to top executives like GM, CEO, Marketing Director…
  2. Highly resourceful team-player, with the ability to be extremely effective, and meet deadlines in a fast-paced environment.
  3. Proven ability to organize and prioritize multiple tasks for self and top executives in an environment with multiple and conflicting demands.
  4. Very strong interpersonal skills and ability to build relationships with staff, board members, external partners and cooperators across all levels of seniority.
  5. Expert level written and verbal communication skills. Proactive approach to problem-solving with strong decision-making capability.
  6. Expert user of MS Office (Word, Excel, PowerPoint, Outlook).  Preferred experience in Lync, Blue-Jeans and SAP, Lotus notes.
  7. Holds a Bachelor Degree in Business Administration or relevant field. 

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