Storekeeper & Procurement Officer

Job Summary

Maintain the inventory at the specialized work area in order to support the daily operation of the hotel

  • Minimum Qualification: Diploma
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description

Reporting to: the General Manager

Salary Starting : 35 000-50 000 gross depending on experience and fit.. 

Key Requirements

  1. Must have at least 2-5 years of experience in a similar role and in a similar industry.
  2. Must have excellent organizational, planning/logistics and administrative skills.
  3. Excellent computer literacy skills-including MS Office, Fidelio or Material Control/fusions or the ability to pick them up quickly.
  4. Ability to work flexible hours and to tight deadlines.
  5. Good interpersonal skills with excellent communication skills.
  6. Have excellent leadership qualities.
  7. Accounting experience in stock management/control would be an added advantage.

Key Responsibilities:

  • Maintain the inventory at the specialized work area in order to support the daily operation of the hotel 
  • Ensure availability of merchandise and services by negotiating prices ad favorable credit terms, approving contracts & maintaining inventories.
  • Monitor stocks reorder and receive inventory at the warehouse.
  • Rotate stock and coordinate the use of surplus in the warehouses. 
  • Maintaining proper inventory record of stock movements (consumables & Mobile Equipment) by conducting regular stocktake & reconciliation.
  • Checking and expiry of goods by ensuring FIFO and FEFO is adhered to 100%.
  • Maintain a high level of cleanliness and orderliness in the store.
  • Service Delivery Reporting.
  • Up to date reporting on warehouses status and their products 
  • Responsible for preparing financial statements.
  • Thorough and daily control of bar stocks and daily reporting on any discrepancies. 
  • Participation in monthly stock takes the process and performing inventory audits at all warehouses, as required.
  • Identification of non-performing stocks for an effective utilization plan.
  • Digitize all manufacturing and retail work orders and warehouse checklists.
  • Performing cyclic counts and routine stock checks at the warehouse as required.
  • Conducting and preparation of weekly stocktaking and stock reports.
  • Receiving goods & performing quality checks to ensure only stocks/assets that meet the specifications & legal requirements.
  • Handling supply logistics and ensuring stocks/assets arrive on time
  • Follow up on suppliers for the delivery of goods and services.
  • Handling all invoices for payment and them accordingly.
  • Liaising and negotiating with suppliers to agree on prices.
  • Regularly updating supplier database for future strengthening of relationships.
  • Maintain good communication with the camp daily regarding specials, shortages and special dietary requirements.
  • Restocking of items on the shelves and organization/general arrangement of the Store’s items.
  • set up an SOP for the departmental store visits. 
  • Maintain the Asset Register for all Mobile Camp equipment.
  • Ensure the correct storage of Assets & Consumables and accountability and control of consumables to be used in Mobile Camps.
  • Ensure a high standard of cleanliness and orderliness in storage areas.
  • Custodian of store documentation, filing, and submission of monthly returns to Management.
  • Bring to the Management’s attention any suspicious usage or consumption.
  • To be fully aware of the Fire & Safety and Health & Safety Regulations.
  • Managing the petty cash book.
  • Answer calls from customers regarding their inquiries.

Duty manager

  • Check-in and check out of hotel  guests 
  • To maintain the general well being and customer care of the in house  clients 
  • Supervision of the rest of the hotel team ensuring ethical behavior, cleanliness, and ongoing daily duties. 
  • Supervision of the bar and  restaurant 
  • Providing a visible management presence while on duty.
  • Ensuring each department is prepared and staffed for each shift.
  • Dealing with sales enquires in the absence of the sales department.
  • Running of weddings, functions & conferences during each shift.
  • Monitor health and safety throughout the hotel.
  • Overlooking day-to-day operation of the whole facility
  • Communicating with customers (handling complaints, collecting ideas on improving the operation, providing information, selling facilities, checking premises, reporting any damages and breakdowns and checking if repairs have been completed)
  • Communicating with employees (problem-solving, distributing work duties, providing all means to get the work done)
  • Assisting other heads of departments with their work

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