Job Summary

To lead BU supply chain strategy and execution, including procurement, demand, production and material requirement planning, inventory and warehouse management, loading and transportation.

  • Minimum Qualification: Bachelor
  • Experience Level: Management level
  • Experience Length: 10 years

Job Description

Main purpose of the position: 

The position will examine existing procedures / processes and streamline activities in such a way that customer requirements are met on time in full and at lowest possible cost. The position will also identify process improvement opportunities and implement alternate methods to increase efficiencies, product and process quality, reduce costs and improve overall service. Finally, the position will fulfil a central coordinating role between sales & production departments as well as with suppliers and customers, balancing their different priorities and limitations to reach optimal solutions for the company as a whole.


KEY RESPONSIBILITIES

Planning

  1. Implement, evaluate and maintain/improve effective (demand, roll forming, material requirement, dispatch and in/outbound transportation) planning processes and systems through continuous evaluation and improvement
  2. Participate in Sales and Operations Planning meetings with Coated Steel BU’s, finding optimal solutions to potentially conflicting priorities of Sales and Production departments and keeping all stakeholders informed on progress against agreed plans
  3. Support the introduction of New Products from successful launch until product retirement 

Procurement

  1. Select, evaluate and maintain relations with vendors through periodic performance reviews
  2. Negotiate terms of contracts and deliveries that are favourable for the company and comply with local laws and regulations
  3. Ensure that company procurement procedures are fully and transparently followed at all times
  4. Coordinate procurement activities with Group Procurement Head and other SCM’s in order to generate maximum synergy for the company
  5. Coordinate with finance department prior to Supplier commitment on letters of credit as well Supplier payment
  6. Secure material availability in accordance with the Material Requirements Plan
  7. Study market trends on pricing, alternative sources of materials, shipping practices and other patterns in the industry directly affecting procurement and advise the management accordingly
  8. Liaise with the Shipping Companies, transporters and other parties involved for smooth clearance of goods
  9. Develop and maintain effective relations with local customs authorities, ensuring that Import Duties and Taxes are paid
  10. Ensure (if applicable) all the Bonds given to the government in respect of purchased materials are properly accounted for and cancelled after their utilization
  11. Responsible for all procurement activities for Insteel

Warehousing (Raw material, spares, consumables, scrap and finished goods)

  1. Manage inventory of all SKU’s across the BU (raw materials, work in process, finished goods, traded items, spare parts and consumables in the factory as well as in the service centres) and establish controls to ensure the BU is operating at the highest level of performance based on key performance metrics and minimized supply chain risk
  2. Receiving inventory accurately and in a timely manner, verifying product quality, using appropriate technology, and maintaining necessary records
  3. Maintaining the quality of inventory by using proper storage and handling equipment and procedures and first-in-first-out procedures
  4. Ensuring that customs regulations are met in the bonded store
  5. Ensuring the completion of accurate and timely inventory counts as well as root cause analysis and reporting on any stock differences

Logistics

  1. Liaise with vendors and transportation companies regarding inbound shipments and expedite where required in order to prevent delays and extra charges/demurrage
  2. Liaise with internal/external customers on loading and delivery of orders following the dispatch plan, including proper documentation for export shipments
  3. Load and dispatch customer orders following the dispatch plan, in order to achieve maximum On Time In Full deliveries

Supply Chain Administration

  1. Adhere to Company standards and policies in addition to all regulatory requirements
  2. Support and implement Company initiatives to achieve performance, quality and safety metrics
  3. Contribute to periodic departmental and company planning and budgeting cycles including the annual Business Plan Process (BPP)
  4. Select, evaluate and develop department employees, following general HR policies
  5. Evaluate the training needs of all staff reporting to the position and ensure appropriate plans are in place
  6. Pro-actively monitor departmental operational and financial performance and develop personal and departmental action plans to achieve targets set for the department
  7. Actively support the BU management team in implementing BU- and company-wide policies/procedures and action plans
  8. Collaborate with Group procurement head and Supply Chain managers of other Safal Group companies on sharing best practices and improving performance
  9. Ensure the safeguard and security of Company assets
  10. Ensure that adequate insurance policy cover is arranged by the company for goods in transit and in stores


KEY SPECIFICATIONS FOR THE POSITION

Qualifications required:

  • Minimum academic qualification: Bachelor’s degree in Supply Chain 
  • Qualifications as an added advantage: Master’s degree, CIPS 

Experience required:

  • General work experience (years): 10 years
  • Specific to the position (level/discipline/years): 5 years in a similar role
  • Industry: Manufacturing, Consumer goods

Key competencies and skills:

  • Analytical skills
  • Problem solving skills
  • Planning & organizing skills
  • Team leadership skills
  • Conflict resolution skills
  • Effective communication skills

Language requirements:

  • Kiswahili
  • English

Computer literacy:

  • MS Office packages
  • SAP/ERP Applications

Personality profile: 

  • Positive
  • Business-centric
  • Fast paced and prompt
  • Achievement oriented
  • Energetic and Enthusiastic
  • Self motivated

Additional/specific work requirements:

  • High level of integrity
  • Able to build bridges between various operational departments

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