Job Summary

Our client is looking for an energetic, high-performance candidate to join their team. He/she will be responsible for overseeing financial and management matters relating to stock supplied or received in the organization.

  • Minimum Qualification: Bachelor
  • Experience Level: Entry level
  • Experience Length: 1 year

Job Description

Duties and Responsibilities

  1. Receiving Purchase as assigned Requisitions for goods and services online through provision
  2. As necessary liaising with the user and technical departments to ensure specifications on the PR meet market standards and user requirements
  3. Keep track of all PRs as assigned to ensure there are no delays
  4. Preparation and dispatch of Request for Quotations to approved vendors for goods and services that are not on contract
  5. Evaluation and analysis of vendor responses to identify the best qualified supplier
  6. Present the Quotation /Bid analysis to the Senior Supply Chain Management Officer for review before orders are placed or presented to the Tender Committee
  7. Ensure timely placement of orders for goods and services & management, dispatch and progression of orders placed with vendors
  8. Close out sourcing event in provision to move PRs to purchase orders for goods and services
  9. Ensure purchase orders have been issued to suppliers in a timely manner
  10. Progress and track orders with suppliers
  11. Liaise with the stores office to ensure timely deliveries and dispatch of the goods to the users
  12. Cost Savings initiatives in procurement of goods, works and services
  13. Negotiate and document discounted prices with the vendors
  14. Analyse prices against market rates and generate a periodic cost-benefit analysis
  15. Document price index for various categories of procurement
  16. Orientation of new staff and partners including vendors
  17. Identify and recommend to management new systems necessary for effective supply chain management
  18. Provide SCM support and input to grants acquisition teams in proposal writing
  19. Market Surveys and Vendor visits for existing and potential vendors of goods, services and works
  20. Generate Cost benefits analysis for innovations


Qualifications/Technical Skills 

  • Degree in business related studies preferred
  • Post graduate qualification in purchasing and supplies management 
  • Experience of 1- 3 years in purchasing and supplies, bookings, freight or any relevant experience
  • Experience in fresh produce is an added advantage
  • Experience in working with ERP’s is an added advantage
  • Computer literate with excellent working knowledge in word and excel
  • Good communicator


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