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Data Clerk - Kapoeta, South Sudan
2 weeks ago
Rest of Africa Full Time SAVE

Job Description

Applications are invited from qualified persons for the above vacant position.

Job Details

Location: Kapoeta, South Sudan

Reports to: Facility ART in-charge

Summary of Position:
The data clerk will coordinate and support HIV data management activities at health facilities. He/she will ensure documentation, compiling and reporting on routine HIV prevention, care and treatment services. We offer a competitive salary based on your experience.

Essential Duties and Responsibilities:

  •  Ensure HIV recording, tallying, and reporting tools are available

      • Check availability of all necessary HIV service related forms, registers and reporting forms in the health facility on a monthly basis
      • Check all HIV related forms, registers tally sheets and reporting forms are properly used in all service delivery points of the facility regularly
      • Ensure that all HIV related tools are safe, secured and properly maintained
  •  Ensure all HIV recording, tallying and reporting tools are properly used

      • Complete the first section of HIV patient intake forms, HIV care and ART

    patient cards, or client held card for new clients enrolled in HIV care

      • Register HIV clients in Pre-ART register
      • Register HIV positive clients in ART registers upon direction from the ART


      • Update pre-ART and ART registers based on information from HIV care

    and ART patient cards on daily basis

    • Update TB suspect register based on information from HIV care and ART patient cards on daily basis
    • Conduct monthly cohort analysis and share information
    • Identify clients with a missed appointment and share the information to adherence support or ART staff
    • Update addresses of people living with HIV regularly
  •  Ensure that all facility HIV data are properly analysed & shared

      • Conduct periodic HIV data analyses and disseminate with respective staff to facilitate evidence-based decision making
      • Conduct data analyses based on ad hoc request
  •  Ensure that all facility HIV Care and ART Monthly reports are properly

    compiled correctly and submitted timely

  • Compile all HIV-related reports in the facility regularly and as per the reporting requirements and timelines

  •  Submit reports regularly and on ad hoc basis as required by government

    Compile and share retention data on a monthly basis

  •  Properly file and keep hard and soft copies of all facility reports in lockable file


  •  Conduct data quality assurance techniques before sending reports Ensure that

    client confidentiality and integrity practices and policies are maintained during

    all stages of HIV related data management process

  •  Ensure facility HIV care data are available in a way that encourages data use

    (e.g., clear, simple, etc.)

  •  Prepare and share simplified graphs for key indicators with appropriate facility


  •  Prepare and present data during monthly facility meetings

  •  Prepare and post clear data trends in ART clinic as well as data room clip boards

  •  Activity participate and contribute to the HIV multidisciplinary team of the

    health facility

  •  Supervise nearby health facilities where there is no data clerk and compile

    reports as necessary and required

  •  Provide the facility on any data related to technical support as assigned by the

    ART unit and facility supervisors

  •  Performs any other related duties that may be assigned by the supervisors.


 College Diploma in statistics, demography, Information Management Systems, Computer Science, or related field of study.


  •  Experience in data collection, compilation, analysis and reporting is preferred

  •  Computer literacy

  •  Strong writing skills

  •  Knowledge of the South Sudan Health system and health facility setup is


  •  Fluency in both written and spoken English and local languages preferably in

    areas where the facility is located.

  •  Able to take responsibility for action and manage constructive feedback

  •  Able to work effectively with clients’ facility staff, and stakeholders.

How to apply:

Please apply on our website: On the Current Openings job table, locate the

Data Clerk - Kapoeta job posting, job ID RSS0012 and click Apply.

Submit a single PDF containing your cover letter, CV and three professional references and any

additionally requested documents.

Applications will be reviewed on a rolling basis. Only short-listed candidates will be contacted for interview.