Reports to: KBL Legal Director
Application Deadline: 26th July 2017
Context/Scope of the Role:
Information Management & Security Manager (IM&S) role is a
mid-management role within Kenya reporting to the KBL Legal Director.
The job holder shall manage, develop and maintain all business records
and information assets belonging to KBL, UDV, EABL and all other EABL
affiliated business units as and when directed.
is a specialist role within the legal function performing and
facilitating end to end records management, information management,
information security and quality management to the total EABL business
in Kenya and East Africa which includes:
thought leadership in the IM&S agenda in the business and enable
and support the business meet its commercial objectives
Implement and embed the Company IM&S policies and procedures across the business End to end Document and Records Management
and information retention, retrieval and disposal, including management
of all company document libraries and archives, whether external or
internal Business continuity management for all company records and information operations, assets and procedures. Management and securing of all sensitive company information assets & Ensure the business remains compliant and maintains full IM&S compliance with laws and regulations Management of Corporate Governance, Statutory Compliance, Licensing and Internal Control issues Fully operate and maintain the Legal and Company Secretarial Department Registry in Kenya on a day to day basis. Act as the lead internal auditor for IM&S Risk assessment and mitigation of all IM&S threats including cyber-security and safety. Design and implement an effective IM&S training and awareness plan
3 – 5 Top Accountabilities
the business remains compliant to all regulatory, statutory and
industry standards. Monitor and advise the business on statutory
compliance, regulatory and legislative issues relating to IM&S in
Compliance department specialising in the management and development of
business management systems. Areas include: policy and procedural
development, internal auditing, risk assessments, control selection and
implementation, employee awareness and non-compliance &
Develop and review retention schedules and develop Information Asset Inventories across the business.
changes in legislation and accreditation standards & liaise with
external auditors and consultants as appropriate on required IM&S
and compliance audits and initiatives.
Qualifications and Experience Required:
- General Undergraduate Degree
- Proficiency in Information Technology Management and a great interest in developments in this field.
- Project Management Experience – evidence of rolling out complex projects in a large organisations
- Budget Management experience – proven ability to create and effectively manage department budgets
- Experience in IM&S, records management and/or archive administration
- Previous experience of developing and implementing file plans and retention schedules and working in a records management position with clear results
- Understanding of records management and relevant legislation
Previous Audit experience
Degree in Library Information Sciences
Leading and Influencing and collaborative with ability to develop High Performance
Making Effective Decisions & Delivering Value for money
Delivering in Partnership
with Vision - identify key or underlying issues in complex situations.
It includes using creative, conceptual or inductive reasoning or thought
processes that are not necessarily categorized by linear thinking.
Changing with Pace – able to creating and manage change.