At the end of the course you will be able to know:
Module 1 Summary: Principles & Practice of Project Management
Types and features of projects: uniqueness, timescale, budget, resources, risks, beneficial change, deliverables.
Project parameters: scope, time, quality, costs.
Project aims and objectives, project stakeholders.
Project professionals: personality, character, abilities, skills, communications, time management.
Module 2 Summary: Project Personnel and Teams
Duties and responsibilities of project leaders and managers.
Roles of project team members, sponsor, board, executives, administrator/co-ordinator, business analyst.
Project teams and teamwork: functional and matrix, contracts, diversity of team members, building unity.
Team objectives, motivation, brainstorming, meetings, briefings.
Module 3 Summary: Project Planning and Organisation
Project life-cycles and phases.
Project documentation: charter, scope, budget, business requirements, roles, governance, communication.
Project organisational structure: organisation charts, contractors, sub-contractors.
Work breakdown structure, work packages, control of costs and work sequence.
Module 4 Summary: Project Cost Estimating and Budgeting
Project cost management: estimating, direct and indirect costs/overheads, hidden costs.
Cost planning, financial planning, cost baselines, advance or early payments.
Creating a project budget: stages, quantifying expenses, schedule, risk management.
Quality control planning and acceptance planning: specifications, criteria, types of testing.
Module 5 Summary: The Project Schedule and Project Tools
Tasks and schedule dependencies: planning dependencies, assigning resources.
Schedule development: activities: defining, sequencing, durations.
Critical path methods and analysis, formulae and calculations.
Project milestones, timeline elements, Gantt and PERT charts.
Module 6 Summary: Project Procurement & Purchasing
Sources and methods of procurement, ranges of items, specifications, planning.
Suppliers: sources, research, appraisal, selection: prices, quality, delivery reliability.
Quotations, estimates, tendering, bids, trade and quantity discounts, credit terms, contracts.
Purchase orders, expediting orders, monitoring and measuring supplier performance, KPI.
Module 7 Summary: Project Communication Management
Importance on projects: accuracy, clarity, interpretation, feedback, reaction, follow-up.
Vertical and horizontal communication, channels of communication.
Project communication planning: analysing requirements, ensuring regularity, communication matrix.
Project reports and status reports: when and why produced, to whom distributed.
Module 8 Summary: Project Implementation and Execution
Preparing and using a responsibility matrix, accountability levels.
Change management: policy, causes, reasons, types, effects of changes, change request forms.
Schedule compression: crashing, fast tracking, change control processes, management tools, activities checklists.
Implementing, monitoring and reviewing changes made.
Module 9 Summary: Project Monitoring and Control
The project feedback loop, planning, monitoring, reviewing, controlling.
Influential and critical project success factors, key performance indicators (KPIs).
Project control process: activities, comparisons, tracking and assessing new risks, data gathering.
Project metrics, quantifiable measures, variances: schedule, cost, resource utilisation, earned value management.
Module 10 Summary: Project Closure - the Final Phase
Project completion and early termination, project closure reports; closure or punch checklists.
Acceptance management: project acceptance forms, determining degree of project success.
Post-project customer/client evaluation survey, post-project implementation review.
Final project cost records, preventing expenditure after closure, dealing with surplus materials.
Module 11 Summary: Project Logistics, Development Projects
The relationship between projects and logistics, transportation in projects and logistics.
Traffic management on sites, construction, events, safety and accident prevention on sites.
Development projects: types, stakeholders, aims and objectives: reducing hunger and poverty.
Raising rural productivity and incomes; humanitarian missions: roles of project management and logistics.Module 12 Summary: Project Concepts, Outsourcing, Establishing a Project Business
The project business case: justifying projects and investment, benefits, research, return on investment (ROI).
Project feasibility, study of market, technical, financial, HR resources.
Outsourcing processes and projects: reasons, possible advantages.
Establishing a project business: research, business plan, capital, clients, contracts, fees, accounts, insurance.
Module 12 - Project Concepts
Ideas and concepts for projects:
converting ideas into reality and deliverables
The project business case:
getting a project “off the ground”
justifying the project concept
return on investment (ROI)
report on research undertaken
justifying the investment
contents of the business case documentation:
benefits which will accrue
description of the proposed project
estimations of costs
adverse scenarios of not commissioning the project
The project feasibility study:
determining whether the project can be successful
describing the project and intended benefits
market feasibility: whether deliverables are wanted
technical feasibility: whether deliverables can be created
financial/economic feasibility: whether funds are available
types and quantities of resources needed
organizational feasibility: whether the right people are available
Outsourcing or Contracting-out Projects
Shifting tasks, operations, jobs, processes, projects to third-parties
On-site and off-site execution
Temporary and permanent arrangements
Operational functions commonly outsourced
Typical reasons why functions and projects are outsourced:
low staffing levels
shortage of appropriately skilled or experienced staff
cash flow constraints
objectivity and clarity of focus of outsourcing partners
typical advantages to organizations of outsourcing:
significant cost savings
the organization can focus on its core business
improved quality and operational efficiency
possible disadvantages of contracting-out
considerations by management before outsourcing:
clarity on what it is hoped to achieve
factors which can contribute to beneficial outsourcing
checks/audits on potential outsourcing partners:
business and financial standing:
security for shared information
skill, expertise, knowledge of partner’s staff
quality standards of partner
risk identification and assessment
Establishing a Project Outsourcing Business
Assessing prospects for business success and profitability
Considering one’s skills and experience
Undertaking research to determine:
organizations already outsourcing to third-parties
types of work or projects being outsourced
businesses already taking on outsourced work
Deciding types of work/projects to take on
The business plan:
matters to be covered:
details of proposed venture
What business capital is and why it is necessary
Possible benefits of working from home
Finding potential clients through:
family and friends, emails, texts, phone calls
using social media
designing and building a website, blogs
Importance of referrals from satisfied clients
University Degree or
KCSE C- and above