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Job Summary

We are looking for a self-driven, passionate, socially-minded, highly organized and pro-active lady with an excellent work ethic and a dynamic personality to join our team as an administrator.

  • Minimum Qualification:Bachelor
  • Experience Level:Mid level
  • Experience Length:3 years

Job Description/Requirements

Company Background
General Automobile Corporation Ltd was established in 1948 and is located in the heart of Mombasa Island and a branch in capital city Nairobi Kenya. Since its inception we have attracted many domestic and foreign car owners and consider them our partners. Our motto is to promote better business relations by providing our customers with the best services we can offer and assure them our co-operation. General Automobile Corporation Ltd has achieved a solid reputation in the Kenya and East African market in price as well as range and quality of services we provide to our customers.

Job Title- Accounts Assistant

Reports to– Managing Director

Job Overview
We are looking for a self-driven, passionate, socially-minded, highly organized and pro-active lady with an excellent work ethic and a dynamic personality to join our team as an administrator. This is a critical role and the successful candidate will also work closely with the management to ensure smooth operation of day to day running of the office.

Responsibilities and Duties

1)    PERFORMING CLERICAL DUTIES AS FOLLOWS -:
        
Phone calls - a) Answering direct lines and transfer them to the respective recipients for further action.
                      b) Maintaining records for outgoing calls made and by whom.

Mails – a) Dealing with incoming and outgoing mails, all correspondences as first level of communication

2)        PERFORMING BOOK KEEPING TASKS AS FOLLOWS -:
a) Data entry at first level which includes creditors and suppliers, invoice postings and recordings.
b) Entering debtors and creditors full company information in internal databases.
c) Recording and monitoring accounts receivables documents.
d) Petty cash control

3)        FILING DATA MANAGEMENT -:
a)    Maintaining general office accounting files, staff files and other files related to the company’s operations for efficient records and preservations.
b)    Maintaining all file systems in the organization up to date and tracking of file movement for accountability.

4)         PURCHASES -:
a)    General office supplies and purchases including stationery and office equipment’s.
b)    Overseeing the maintenance of office facilities and equipment’s

5)         GENERAL DUTIES -:
a)    Coordinating and managing appointments and meetings for senior management/ directors.
b)    Managing agendas / travel arrangements/ appointments for senior management.
c)    Be familiar with all personnel positions and departments of the organization.
d)    Assist colleagues when necessary.
e)    Any other duties and responsibilities entrusted by the management from time to time.

Qualifications/Requirements
1)    A degree/or qualification in Accountancy or administration is mandatory.
2)    Experience of not less than 3 to 5 years in an office administration or related fields.
3)    Excellent telephone skills.
4)    Proficiency in computer applications/ skills including MS office (word, excel, power point, outlook).
5)    Highly organized with the ability to multi task.
6)    Must show potential to be a good team player.
7)    Strong communication skills.
8)    Ability to stay calm with working under pressure.
9)    Good planning and organizing skills.

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