Admin Assistant

An ICT Company

Job Summary

The Admin Assistant provides administrative support to ensure efficient operation of office. Answers phone calls, schedules meetings and supports visitors. Carries out administrative duties such as filing, typing, copying, binding, scanning

  • Minimum Qualification: Diploma
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description/Requirements

Responsibilities:

  • Answer and direct phone calls
  • Organize and schedule meetings and appointments
  • Maintain contact lists
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Order office supplies
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Provide information by answering questions and requests
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Organize travel arrangements for senior managers
  • Handle sensitive information in a confidential manner
  • Coordinate office procedures
  • Reply to email, telephone or face to face enquiries
  • Develop and update administrative systems to make them more efficient
  • Resolve administrative problems
  • Coordinate repairs to office equipment


Requirements:

  • Proven admin or assistant experience
  • Knowledge of office management systems and procedures
  • Tech Savvy
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in MS Office
  • College degree preferred in a business related course


Top skills & proficiencies:

  • Reporting Skills
  • Microsoft Office Skills
  • Analysis
  • Professionalism
  • Problem Solving
  • Verbal Communication
  • Office Administration Procedures
  • Attention to Detail
  • Accuracy
  • Multitask
  • Teamwork
  • Discretion and Judgment
  • Patience

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