Administrative Assistant

Confidential

Job Summary

Administrative Assistant with a business related degree and relevant work experience in a similar role for at least a year. Works well in high-pressure settings with minimal supervision in both leadership and team roles. Proficient in all MS Office applications with special emphasis on MS Excel. Basic accounting knowledge will be added an advantage

  • Minimum Qualification: Bachelor
  • Experience Level: Entry level
  • Experience Length: 1 year

Job Description/Requirements

  • Receive clients and set out a positive office atmosphere
  • Manage phone calls and correspondence (answering incoming calls, take messages and/or redirect them as required; email enquiries, letters, packages etc.)
  • Assist in the procurement and inventory processes. Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
  • General office management i.e., ensure compliance with relevant office license requirements, keep track of utility bills and oversee general office cleanliness.
  • Record and perform daily reconciliations of M-Pesa transactions and report on differences to relevant teams.
  • Provide administrative support to internal teams and senior management i.e., filing, typing, scanning, copying, binding, reports etc.
  • Administration of the office M-Pesa float and prepare summaries for reimbursements.
  • Preparation and submission of weekly (or ad hoc) reconciliation reports on float usage / inventory status.
  • Maintain records and ensure appropriate levels of access and confidentiality
  • Raise extra-ordinary issues with management promptly
  • Perform any other administrative duties as assigned.

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