Our client is looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.
1.Provides administrative support to ensure efficient operation of office.
2.Answers phone calls, schedules meetings and supports visitors.
3.Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
4.Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
5.Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
6.Exhibits polite and professional communication via phone, e-mail, and mail.
7.Supports team by performing tasks related to organization and strong communication.
8.Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
9.Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
10.Provides information by answering questions and requests.
11.Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
12.Contributes to team effort by accomplishing related results as needed.
1.Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
2.Knowledge of office management systems and procedures
3.Working knowledge of office equipment, like printers and fax machines
4.Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
5.Excellent time management skills and the ability to prioritize work
6.Attention to detail and problem solving skills
7.High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
How to Apply
Interested and qualified candidates should send their comprehensive Curriculum Vitae in not more than 3 pages.