Job Summary

Perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization.

  • Minimum Qualification: Diploma
  • Experience Level: Mid level
  • Experience Length: 2 years

Job Description

Main job tasks and responsibilities
•    Answer, screen and transfer inbound phone calls
•    Receive and direct visitors and clients
•    General clerical duties including photocopying, fax and mailing
•    Maintain electronic and hard copy filing system
•    Retrieve documents from filing system
•    Handle requests for information and data
•    Resolve administrative problems and inquiries
•    Prepare written responses to routine inquiries
•    Prepare and modify documents including correspondence, reports, drafts, memos and emails
•    Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
•    Prepare agendas for meetings and prepare schedules
•    Record, compile, transcribe and distribute minutes of meetings
•    Open, sort and distribute incoming correspondence
•    Maintain office supply inventories
•    Coordinate maintenance of office equipment
•    Coordinate and maintain records for staff, telephones, parking and petty cash

Education and Experience
•    Computer skills and knowledge of relevant software
•    Knowledge of operation of standard office equipment.
•    Knowledge of clerical and administrative procedures and systems such as filing and record keeping
•    Knowledge of principles and practices of basic office management

Key Competencies
•    Communication skills - written and verbal
•    Planning and organizing
•    Prioritizing
•    Problem assessment and problem solving
•    Information gathering and information monitoring
•    Attention to detail and accuracy
•    Flexibility
•    Adaptability
•    Customer service orientation
•    Teamwork

Important Safety Tips

1. Do not make any payment without confirming with the BrighterMonday Customer Support Team 2. If you think this advert is not genuine, report it HERE

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