Administrative Officer, Dean’s Office at Aga Khan University Hospital

Job Description (adsbygoogle = window.adsbygoogle || []).push({}); Aga Khan University Hospitals in Karachi, Pakistan and Nairobi, Kenya are private, not-for-profit institutions providing high quality health care. The Main Hospitals serve as the principal sites for clinical training for the University’s Medical Colleges and Schools of Nursing and Midwifery in Pakistan and East Africa. Our Vision of Aga Khan University Hospital, Nairobi is to be the premier, tertiary, teaching and referral health care facility in sub-Saharan Africa. ​For over fifty years, Aga Khan University Hospital, Nairobi (AKUH) has been taking care of families in East Africa. As a private, not-for-profit hospital, we strive to provide access to quality healthcare to all who need it. At AKUH, patients are our first priority. Our team of medical professionals, faculty and staff are here to provide you and your loved ones with the highest standards of healthcare. We are committed to working together to ensure that you and your family receive outstanding medical services, first-rate facilities and compassionate care. The Aga Khan University Hospital, Nairobi has set the standard for comprehensive healthcare and modern medical education in East Africa.Job Summary Under the direction of the Director, Administration, the Administrative Officer will oversee, and/or perform a wide variety of administrative, secretarial, and program support activities. S/he will coordinate the provision of office and staff support services to the office, and oversee and/or participate in the coordination, supervision, and completion of special projects and/or events. S/he may serve on a variety of committees in a support capacity. ResponsibilitiesThe incumbent will: Work closely and effectively with the Director, Administration to keep the Director well informed of upcoming commitments and responsibilities, making follow ups as appropriateManage all travel scheduling and arrangements.Facilitate special projects as assigned and provide project management support for complex planning and execution of initiatives.Support the Faculty Appointments and Promotions process by sharing appointments and promotions guidelines and ensuring all new faculty are ranked, advising on appropriate ranks based on review of Faculty CVs and the guidelinesPrepare the Medical College faculty report for Board of TrusteesSupport in the engagement of the Medical College in the University, regional communities and international academic activities of the Medical CollegeDrafting of Memoranda of UnderstandingProvide administrative support on facilities and space allocation in the Medical CollegeServe as committee secretary, taking the lead role in the organisation of certain University events and functions and assisting in the management of the ceremonial aspects of the University’s flagship events and provision of operational support on the day of eventsSupport Faculty and staff appraisals Requirements Bachelor’s degree in a relevant fieldMinimum of 6 years relevant experience in a busy set-up; experience working in a university set-up is an added advantageKnowledge of Microsoft Office; Expertise in Google SuiteExposure to a multidiscipline and multicultural environment.Highly collaborative with strong technical aptitude and the ability to manage multiple priorities for multiple stakeholdersExcellent written and oral communication.Strong problem-solving skills. Must be able to define problems, collect data, establish facts, and draw valid conclusions.