Kaziweza

Administrative Secretary

Job Summary

Providing secretarial and support services in the running of the department and office management operations

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description/Requirements

DEPARTMENT    VARIOUS
POSITION/JOB TITLE     Administrative Secretary
REPORTS TO    Head of Department
DIRECT REPORTS   
SUBORDINATE   
RESPONSIBLE FOR    Providing secretarial and support services in the  running of the department and office management operations

Dimension

Internal Relations

•    Senior Management team
•    Security Officer
•    Telephone Operators
•    All staff

External Relations
•    Visitors
•    Customers

Need to do
•    Attend to internal and external customers to Department.
•    Direct correspondences to relevant staff and offices
•    Keep, maintain and update records and files.
•    Direct customers and handle their immediate enquiries.
•    Make follow-up of reports from other Heads of departments  for action
•    Keeping update and maintain the diary.
•    Any other duties that may be assigned.

Key Skills
•    Communication skills
•    Public relations skills
•    Computer skills
•    Report writing skills

Experience
•    At least 3 years working experience as a secretary in a busy office and Proficiency in computer packages

Personal Attributes
•    Organized & Neat
•    Courteous, Patient  & a good Listener
•    Honest, friendly & Polite
•    Unquestionable character and integrity.
•    High level of confidentiality

Qualifications
•    Diploma in Business Management or Secretarial Studies or Office Management,
•    A degree in business related field will be an added advantage

SALARY FOR THE ROLE 100,000

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