Administrative Secretary

Anonymous Employer

Job Summary

An Administrative Secretary who will provide high-level Administrative support to the Directors and School Leadership.

  • Minimum Qualification: Bachelor
  • Experience Level: Senior level
  • Experience Length: 3 years

Job Description/Requirements

Key Responsibilities Associated With This Role.

1.      Provides high-level administrative support to an assigned executive or directors.

2.      Managing the School Administrator’s diary i.e. booking and scheduling appointments.

3.      Coordinating School functions e.g. Family Worship, Swimming Galas, Sports Day, Prize Giving Day etc and sourcing for sponsors where needed.

4.      Taking minutes of BOM and HOS meetings or any other meeting when called upon.

5.      Updating and maintaining the admission book and students’ directory and updating the Directors and Finance Department on students’ population.

6.      Management of students’ pocket money and reconciliation of the same.

7.      Recording the Log book/diary on a daily basis.

8.      Typing of official letters as instructed by the Directors or Principals.

9.      Marketing the School by attending expos when need arise.

10.  Coordinates and schedules meetings and appointments.

11.  Responds to and resolves administrative inquiries and questions.

12.  Welcomes and directs visitors and clients.

13.  Answers and transfers phone calls.

14.  Maintaining a clean and conducive office environment for all visitors and staff members.

15.  Performs other related duties as assigned.

Required Skills/Abilities:

1.      Exceptional communication skills.

2.      Extremely proficient with Microsoft Office Suite.

3.      Detail-oriented and professional.

4.      Basic understanding of office equipment and understanding of clerical procedures and systems such as recordkeeping and filing.

5.      Ability to work independently and reliably.

6.      Flexible and adaptable in various situations and when interacting with many different personalities.

7.      Ability to organize and prioritize tasks including delegation of tasks when appropriate.

8.      Knowledge of, or ability to quickly acquire, familiarity with the roles and function of the assigned department.

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