13. Assistant Administration Manager – Ref: KRBR112
Reports to the Administration Manager. Responsible for managing of auxiliary services including Corporations transport services and other utilities
a) Duties and Responsibilities
i) Overseeing the identification of the Corporation's needs for equipment
ii) Managing administrative service contracts Ensuring vehicles are properly maintained
iii) Overseeing Inspection of vehicles
iv) Monitoring spending to ensure that expenses are consistent with approved budgets.
v) Directing and coordinating, through subordinates, activities of operations department in order to obtain use of equipment, facilities, and human resources.
vi) Planning and implementing planed repairs and routine maintenance
vii) Planning for staff capacity building and Ensuring that all drivers and operators have the correct, up to date qualifications
viii) Monitoring vehicle usage to reduce the risk of vehicle overloading
ix) Participating in preparation of specifications for motor vehicle acquisition.
x) Ensures compliance with the applicable legal, statutory and regulatory requirements in undertaking motor vehicle repairs, maintenance and modifications.
xi) Leads in keeping updated and relevant knowledge of modern vehicle and heavy machines/plant maintenance techniques, maintenance equipment, production systems, procedures.
xii) Maintaining and completing accurate fleet records
xiii) Keeping schedules and organizing staff to ensure efficient transport services for the Corporation.
xiv) Preparing terms of reference for outsourced services;
xv) Managing the implementation of outsourced services;
xvi) Overseeing efficient provision cleaning services in the Corporation;
xvii) Managing the inventory of the Corporation assets including office premises, vehicle, office equipment and furniture.
xviii) Facilitating travel clearance, visas and other necessary travel documents for the Board of Directors and staff travelling out of the country on official duties;
b) Requirements for the job
i) Master degree in any of the following disciplines:- Public Administration; Business Administration; Business Management Transport Management/Logistics; Office Management or equivalent qualification from a recognized institution;
ii) Bachelors’ degree in any of the following disciplines:- Transport Management/Logistics, Public Administration; Business Administration; Office Management or equivalent qualification from a recognized institution; and
iii) A minimum of eight (8) years’ work experience and at least three (3) in a supervisory role in the Public Service or Private Sector;
iv) Have attended Management course lasting not less than four (4) weeks from a recognized institution;
v) Supervisory course lasting not less than two (2) weeks
vi) Member to relevant professional body;
vii) Computer proficiency from a recognized institution;
viii) Meets the provision of chapter six of the Constitution.
TERMS OF OFFER
An attractive remuneration package commensurate with qualifications and responsibilities of the position will be negotiated with the right candidate.
The application form, details of duties, responsibilities and qualifications for each position are available on the Kenya Railways website; www.krc.co.ke
When applying, quote the Job reference number on the envelope and application letter.
Interested and qualified candidates MUST complete the Kenya Railways application form KR/HR/08, attach their testimonials, certificates, copy of their National Identification Card (ID) and Curriculum Vitae (CV).
In compliance with the Chapter Six of the Constitution, attach the following documents:
i) Certificate of Good Conduct from the Directorate of Criminal Investigations (DCI)
ii) Clearance/Compliance Certificate from Higher Education Loans Board (HELB)
iii) Tax Compliance Certificate from Kenya Revenue Authority (KRA)
iv) Clearance from Ethics and Anti-Corruption Commission (EACC)
v) Clearance from Credit Reference Bureau (CRB)
Applications to be addressed to the:
P.O. Box 30121, 00100,
To be received by Wednesday, 12th May, 2021.
Note: Only the short listed candidates will be contacted. Canvassing will lead to automatic disqualification.
KENYA RAILWAYS IS AN EQUAL OPPORTUNITY EMPLOYER