Clerical Officer I

Machakos County Assembly Service Board

Job Summary

The County Assembly Service Board of Machakos invites applications from suitably qualified Kenyan citizens to fill the above vacant position.

  • Minimum Qualification: Certificate
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description/Requirements


Duties and Responsibilities

i     Collating and compiling data
ii.     Recording folioing and filling applications for registration and licensing documents
iii.     indexing of documents and records
iv.     Photocopying and scanning documents    
v.     Maintaining and updating files
vi.     Photocopying and scanning documents
vii.     Processing of documents
viii.     Controlling movements of records and files
ix.     Managing registers
x.     Verifying and analyzing data
xi.     Drafting correspondences
xii.     Preparing and verifying data and documents
xiii.    Ensuring safe custody of documents equipment and records.
xiv.    Such other relevant duty as may be assigned by the County Assembly Service Board.

b)     Minimum Requirements for Appointment

For appointment to this grade, a candidate must have:

i.     Served in the grade of Clerical Officer II or in a comparable position, for a minimum period of three (3) years;
ii.     Kenya Certificate of Secondary Education mean grade C- or any other equivalent qualification from a recognized in institution;
iii.    Certificate in any of the following fields: Business Administration, Business Management, Human Resource Management, Information Communication Technology, Accounts, Supply Chain Management or any other equivalent qualifications from a recognized in institution;
iv.    Proficiency in computer application skills; and
v.    Demonstrated merit and ability as reflected in work performance and results.
vi.    Compliance with the provisions of Chapter six of the Constitution
•    Term of Service: Permanent and Pensionable
•     Remuneration: To be compensated as per the applicable guidelines by the Salaries and Remuneration Commission.

•   Each application should be accompanied by detailed CV, and copies of relevant academic and professional certificates, Copy of National identification card or passport and other relevant testimonials
•   Application should be submitted in a sealed envelope with the position applied for,clearly marked on the left top side. And either hand delivered to the assembly offices or posted to the following addressed:

The Secretary
Machakos County Assembly Service Board
P.O Box 1168-90100

•  Online applications may be submitted as PDF attachment via email to:

Important information to all applicants
1. Applications should reach the Secretary, County Assembly Service Board on or before 13th May, 2021
2. Only shortlisted candidates will be contacted. Canvasing will lead to automatic disqualification.
3. Shortlisted candidates MUST meet the requirements of chapter six of the Constitution of Kenya on leadership and integrity and will be required to produce clearance /compliance certificate from the following agencies
a) Ethics and Anti-corruption commission
b) Higher Education Loans Board
c) Kenya Revenue Authority
d) Credit Reference Bureau
e) Directorate of criminal Investigation

The County Assembly Service Board of Machakos is an equal opportunity employer and does not charge commission for its recruitment services. Women and persons with disability are encouraged to apply.

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