New
6 days ago

Job Summary

The Clerk of Works is responsible to the Architect for supervision on site of the whole works forming the contract or contracts on which he is engaged.

  • Minimum Qualification:Diploma
  • Experience Level:Mid level
  • Experience Length:5 years

Job Description/Requirements

1.    Position: Clerk of Works.
2.    Minimum Qualification: Diploma in Building Construction.
3.    Location: Kenya, South Sudan, Rwanda and DRC.
4.    Experience: 5 to 12 years as a Clerk of Works.
5.    Contract Period: 12 Months RENEWABLE.

Duties and Responsibilities
1.0 Responsibilities of the Clerk of Works:

1.1 The Clerk of Works is responsible to the Architect for supervision on site of the whole works forming the contract or contracts on which he is engaged.
1.2 The Clerk of Works will, within his ability, carry out the duties of Clerk of Works for other consultants as directed by the Architect.

2.0 Delegated powers of the Clerk of Works:
2.1 The Clerk of Works is empowered to issue site instructions in connection with any routine infringement of the Conditions of Contract, departure from the Specification or failure to follow the drawings by the Contractor or sub-contractors which does not involve a stoppage of work. Such instruction shall be copied to the Quantity Surveyor and shall have full authority unless countermanded in writing by the Architect.
2.2 The Clerk of Works shall recommend to the Architect but shall not himself order any variation in the drawings, specifications or Conditions of Contract that he may deem necessary.
2.3 The Clerk of Works is empowered to order work to stop where in his opinion the Contractor is in error in position or level, or executing poor workmanship, providing that he immediately seeks the Architect’s approval and authority for his action by telephone or other immediate contact.
2.4 Otherwise the Clerk of Works has no executive power, and all instructions to the Contractor and nominated Sub-contractors should and must be made by the Architect or confirmed in writing by the Architect.

3.0 Duties of the Clerk of Works:
3.1 Generally the duty of the Clerk of Works is to inspect the works and to ensure that the Contractor is at all times and in all respects complying with the Conditions of Contract, the Specification and the Drawings, and that he is conforming with the programme of works, and in particular as follows:
(a) Attend the works during operations which if carried out defectively would result in work in which the deficiency would not be immediately obvious.
(b) Record and transmit to the Architect the same day by telephone or by visiting the Architect’s office, all his own queries, Contractor’s queries and requests, and questions needing urgent decisions.
(c) Maintain a “Site Instruction Book” for the Architect and other Consultants to record instructions given on site during site visits.
(Architect or other Consultants to retain one copy).
(d) Examine the Contractor’s progress schedule, check and record progress of the work and note any delay with reasons.
(e) Anticipate work to be put in hand and ensure that all details and information are available in good time.
(f) As far as possible in advance or construction Examine all drawings and documents to check for discrepancies between Architect’s, other Consultants’ and Sub-Contractors drawings and details and report to the Architect any problems that he considers may arise.
(g) Settle minor problems of details arising on site to ensure that work proceeds in an effective, workmanlike and economical manner, provided the Architect is kept informed.
(h) Check setting out and levels, check the position, dimensions and plumb of all formwork before concrete is poured and of all structural members, walling etc.
(i) Check the conditions, size, bending, fixing, spacing, cover and positioning of all reinforcing steel and the condition, size, fabricating, setting out, connection and erection of all structural steel and ensure that they conform with the Specification, Drawings and bending schedules. Supervise the taking of site samples and delivery to the testing authority for testing for quality and workmanship.
(j) Check whether any rebates, mortices, holes, fixings, fittings of similar items are required to be built into the structure before pouring concrete and check sizes and positions of these items in the formwork.
(k) Supervise the making of concrete test cubes, marking, dating and curing and ensure that the contractor despatched to laboratory for testing at the correct time and to maintain an up to date record of all results and ensure that the Architect receives a copy.
(l) If so instructed to supervise the execution and recording of in-situdensity tests, drainage tests, and any other tests as instructed by the Architect.
(m) Where approved samples are available, compare work carried out against samples and ensure that it is consistent with the originals.
(n) Ensure that the required standards of quality and accuracy of work and materials are maintained, and to refer work which in his opinion is inferior for inspection and decision by the Architect, taking all necessary samples or specimens of work completed.
(o) Attend monthly site meetings, attend the Architect on his periodical site visits and represent the Architect at the Contractor’s periodic measurements of work completed.
(p) Confirm in writing with copies to the Architect or Consultant concerned instructions given to the Contractor and request confirmatory written Architect’s Instructions from the Architect.
(q) Endorse the Contractor’s day work sheets in respect of time and materials only.
(r) To ensure that the Contractor carries out all instructions, particularly those in regard to rejection of work and removal of rejected materials from the site.
(s) Check that only the latest issue of any drawing is being used on site and that earlier copies are marked “SUPERSEDED” and PUT AWAY. Assist in the preparation of draft record drawings.
(t) Maintain contract with representatives of Local Authorities, Statutory Undertakings and the contractor.
(u) Give the Architect at least 21 days notice of any request for leave or absence from duties and in case of illness ensure that the Architect is immediately made aware that the works are not being supervised.
(v) Try to anticipate and foresee difficulties on site and advise the Architect or Consultant in good time so that the necessary instructions can be issued.

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