Commercial Support Executive - Reliever (4 Months)

Job Title: Commercial Support Executive - Reliever (4 Months)

Supervisor/Manager Title: Commercial Director

Function/Division: Commercial

Department: Commercial

Job Location: Nairobi

Working Environment: This is an office based role

Main tasks & responsibilities:

● Management of the Marketing Merchandising store which involves coordinating the receipt of materials as per approved specifications & quality guidelines which also includes the monthly stock take.

● Manages the coordination of dispatch of merchandise materials internally and externally to the Sales depots in line with cycle instructions developed by the Marketing Operations managers. Ensures regions provide GRN copies once goods are received in various\ markets.

● Ensuring that the Marketing Merchandising store stock management is effectively and efficiently managed at all times.

● Process the commercial requisitions/ LPOs via the Syspro system.

● Ensure that all invoices and GRNd are uploaded on the TrailD system for submission to the Finance department.

● Support the Marketing Brand team with the engagement of suppliers for quotes and in the execution of internal IRO and LPO process to facilitate purchases within the function

● Liaise with the relevant service providers such as Agencies in implementation of marketing activities e.g. product launches, designing of branded materials, planning media activities

● Manages correspondence and routes documents to appropriate offices and managers and prepares documents, spreadsheets and inter-office correspondence.

● Interacts with clients and all levels of staff, helps resolve complex inquiries and issues from both clients and staff.

● Provide support in the preparation and dispatch of sales proposals, presentations, charts, tables, memoranda and letters in the division.

● Manage the divisional claims/ imprests and prepare and submit monthly reconciliation reports to finance.

● Schedule and maintain calendar of appointments, meetings and travel itinerary for senior level executives in the department.

● Manage & updates direct customer/key distributor database

● Co-custodian with Market information Executive, database of commercial database on server

● Event Management of all Commercial meetings and conferences

Requirements:

● Bachelor of Commerce in Banking and Financial Services.

● A minimum of 2 years’ experience in a similar role

Recommended Skills and Knowledge

● Proficiency in computer operations/systems

● Interpersonal skills

● Organisational skills

● Communication skills

● Problem solving

● Planning and organizing

● Creativity & Innovation

● Knowledge of professional standards

Nice to Have:

● Experience in procurement & basic accounting

● Experience in events planning/management

● Experience as a PA/Executive assistant

Relationships & Working Contacts

● Internal – Area Sales Managers, Brand Managers, Sales reps , Procurement Buyer, Finance Business partner, Payable accountant, Commercial Director, Marketing Manager, Regional Sales Manager, Management Team

● External – Suppliers