Communication and Reporting Specialist

Job Summary

Grants management and reporting and manage communication and branding tools.

  • Minimum Qualification: Bachelor
  • Experience Level: Senior level
  • Experience Length: 5 years

Job Description

Grants management and reporting

•    Manage the development and revision of funding proposals, budgets and donor reports
•    Ensure that grant coordination systems and processes are successfully implemented across the life of the grant. Ensure that key controls are in place to support effective management of the funding portfolio and compliance with the donor requirements
•    Develop and maintain overview of all grants, donor requirements, rules and regulations, and internal and external deadlines, including filing of grant documents (including through the grants database - forthcoming)
•    Production and dissemination of learning and information products
•    Operationalize and monitor learning framework and indicators and manage learning systems to create, share and apply knowledge to achieve objectives
•    Compile and synthesize information, manage the production and dissemination of a diverse range of information products, internal and external technical briefs, and one pagers
•    Manage the development of learning tools and online tutorials
•    Manage and update learning templates, dissemination and uptake plans, SOPs and calendars of events and trainings
•    Support knowledge sharing, organization of learning events and trainings
•    Facilitate and coordinate knowledge sharing encompassing both real time and longer-term lessons learnt processes
•    Facilitate and manage preparations for trainings, learning events and workshops to promote cross-learning and carry out dissemination of learning tools / evidence as appropriate

Manage communication and branding tools

•    Manage web page, and provide and share regular analysis on its use and what to improve
•    Support with design of research and learning products
•    Produce bi-monthly online newsletters and relevant analytics to ensure its relevance and use
•    Maintain contact database and manage all communication and visibility components

Reporting :
This position reports to the Solutions Manager

Experience and technical competencies
•    Master’s degree in relevant field
•    5-7 years of experience in similar positions involving information management, learning and communications; requiring analysis and presentation of complex information in a simple and accessible manner;
•    Strong reporting and writing skills with proven experience in producing high quality report and communication materials
•    Solid experience in capacity development of a wide range of actors including adult learning, mentoring and coaching, training of trainers and impact monitoring of capacity development activities
•    Excellent coordination, inter-personal and facilitation and communication skills to build trusted relationships with a wide array of humanitarian and development partners, donors, Government agencies, etc.
•    Excellent IT command, close familiarity with the maintenance and management of template-style websites, social media platforms and experience of applying ICT (information communications technology) to knowledge management
•    Flexibility, proactive engagement, ability to work under pressure and demonstrate high tolerance for change, complexity and unpredictability
•    Fluent in spoken and written English
•    Fluency in spoken and written Somali would be an advantage

About you
In this position, you are expected to demonstrate five core competencies:

•    Striving for excellence: You focus on reaching results while ensuring an efficient process.
•    Collaborating: You involve relevant parties and encourage feedback.
•    Taking the lead: You take ownership and initiative while aiming for innovation.
•    Communicating: You listen and speak effectively and honestly.
•    Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

Qualified candidates are required to send their updated CV

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