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Corporation Secretary & Director Legal Services

Kenya National Commission for UNESCO

Legal Services

Government KSh Confidential
New
3 weeks ago

Job Summary

The Corporation Secretary and Director Legal Services shall assist the secretary to the Board in the provision of Board’s Secretariat services and Management on Legal and Governance matters.

  • Minimum Qualification:Bachelor
  • Experience Level:Management level
  • Experience Length:15 years

Job Description/Requirements

The Kenya National Commission for UNESCO is a State Corporation established under the KNATCOM Act of 2013 (Revised 2014), to promote Kenya’s national interests in UNESCO and UNESCO’s international interests in Kenya, regionally and globally in the areas of education, sciences, culture, and communication and information.

To enable it to fulfil its mandate, the Commission wishes to recruit dynamic, result-oriented, and self-driven persons to fill the following vacant positions specifically under the terms and conditions advertised:

JOB SPECIFICATIONS AND PERSON SPECIFICATIONS FOR VACANT POSTS

2. CORPORATION SECRETARY & DIRECTOR LEGAL SERVICES: KNC 3 -1 POST

Job Title
Corporation Secretary & Director Legal Services
Grade
KNC 3
Place to Work
Nairobi
Reports To
Secretary General/CEO – Administratively; Board - Functionally
Purpose of the Job
The Corporation Secretary and Director Legal Services shall assist the secretary to the Board in the provision of Board’s Secretariat services and Management on Legal and Governance matters.
Remuneration
Gross pay Ksh. 260,336.00 - 331,937.00
Leave allowance –30% Basic Salary
Medical Allowance – As per KNATCOM Medical Scheme
Group Life & Accident Cover - As per KNATCOM Medical Scheme
Terms
Five-year Contract Renewable (subject to satisfactory performance), with Gratuity

a) Job Description
The Office of the Corporation Secretary and Director Legal Services is responsible for following functions:
i. provide guidance to the Board on their duties and responsibilities and on matters of governance;
ii. assist the Board in carrying out; Board induction and training, Updating the Board and Committee charters, Preparation of Board work plans, Board evaluation, Governance audit, Implementation of the code of conduct and Ethics;
iii. ensure the timely preparation and circulation of Board and Committee papers;
iv. ensure the timely circulation of Board and Committee minutes;
v. maintain and update the register of conflicts of interest;
vi. ensure that Board members are aware of all relevant laws affecting the Commission;
vii. facilitate effective communication between the Commission and the stakeholders;
viii. ensure that annual returns are promptly filed with the relevant authorities. coordinate litigations for the Board;
ix. Provide guidance on governance and adherence to statutory obligations. prepare all contracts;
x. custodian of all contracts;
xi. advise on the fixing of common seal;
xii. provide legal guidance on contractual and statutory obligations binding to the Commission and legal duties for the Board;
xiii. custodian of Board’s asset register;
xiv. facilitate ratification of UNESCO conventions;
xv. ensure formulation and implementation of strategies on litigation, prosecution, and arbitration.
xvi. Coordinate litigation, arbitration and prosecution matters and ensure stakeholder communication in liaison with the external lawyers and relevant government agencies
xvii. Oversee representation of the Commission before the Courts and Tribunals and issuing instructions to external lawyers as necessary.
xviii. Oversee research on emerging legal issues and advising the Commission accordingly.
xix. Oversee drafting, negotiation and vetting of contracts, memoranda of understanding (MOU’s), leases and other legal documents.
xx. Ensure compliance with contractual agreements, legislations, administrative circulars and Executive orders
xxi. Maintain the Board’s online information-sharing portal by ensuring effective and efficient information flows: - within the Board; - from the Board to its Committees and from the Committees to the Board; and - between the Board and the Secretariat , and record declarations/conflicts of interest of Board Members in the Commission

b) Duties and Responsibilities
i. assisting the Secretary General/CEO in providing secretariat services to the Board;
ii. providing guidance to the Board on their roles and responsibilities and on matters of governance;
iii. assisting the Board in carrying out Board induction and training, Updating the Board and Committee Charters, Preparation of Board work plans, Board Evaluation, Governance Audit and Implementation of the Code of Conduct and Ethics;
iv. ensuring timely preparation and Circulation of Board and Committee papers and Minutes;
v. ensuring safe custody of the Seal of the Commission;
vi. maintaining and updating the register for conflict of interest;
vii. ensuring Board Members are aware of all the relevant laws affecting the Commission;
viii. ensuring that annual returns are promptly filed with relevant authorities;
ix. facilitating effective communication between the organization and the shareholders pertaining to legal matters;
x. drafting and reviewing Leases, Contracts, Licensing Frameworks, Service Level Agreements, Memorandum of Understanding, and any other legal documents to ensure compliance to statutory requirements and the Commission’s policies;
xi. liaising with the Attorney General, law enforcement agencies and stakeholders on all legal matters;
xii. overseeing the implementation of Mwongozo, Code of Conduct at the Commission;
xiii. participating in the formulation and development of the Commission’s Strategic plan including monitoring and evaluating the implementation of work plans relating to the formulation of an enabling legal and regulatory framework aimed at protecting member contributions;
xiv. provide technical leadership and strategic direction in the development, implementation and evaluation of professional legal services;
xv. and ensuring Commission’s rights and privileges and interest in intellectual property and other product innovation.
xvi. any other duties as may be assigned.

c) Requirements for Appointment
For appointment to this grade, an officer must have:

i. a minimum period of twelve (12) years relevant work experience four (4) years of which should be in a management position;
ii. Minimum Master’s Degree in Law or equivalent Degree from any other relevant field;
iii. Bachelor of Laws Degree from a recognized institution;
iv. membership to ICPSK in good standing;
v. Certified Public Secretary (CPSK) or its equivalent qualification from a recognized Institution;
vi. Postgraduate Diploma in Law from the Kenya School of Law;
vii. admitted as an Advocate of the High Court of Kenya;
viii. holds a valid practicing certificate;
ix. member of the Law Society of Kenya;
x. leadership course lasting not less than Four (4) weeks from a recognized institution;
xi. proficiency in computer applications;
xii. demonstrated competence in work performance; and

d) Key Competencies and Skills

i. Communication skills,
ii. Problem solving skills,
iii. Analytical skills,
iv. Critical thinking,
v. Decision making skills,
vi. Negotiation and Mediation skills,
vii. Leadership skills,
viii. Team player

HOW TO APPLY

1. Access and apply online via KNATCOM website at www.unesco.go.ke/careers
For details of the job description and skills, please visit the Commission’s website: www.unesco.go.ke/careers
All applications should reach the Commission on or before 13th October 2022 at 5.00 pm.

Note:
(i) Only shortlisted and successful candidates will be contacted.
(ii) Kenya National Commission for UNESCO is an Equal Opportunity Employer.
(iii) Successful candidates will be required to fulfill the requirements of Chapter Six of the Constitution.

SECRETARY GENERAL/CEO
Kenya National Commission for UNESCO
KNATCOM IS ISO 9001:2015 CERTIFIED

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