Director, Programme Development & Grants Acquisition at World Vision Kenya

Job Description World Vision is an international Christian relief, development and advocacy organisation working in almost countries world-wide to create lasting change in the lives of children, families and communities to overcome poverty and injustice.Summary The Regional Director, Resource Development for the East Africa Region will lead a holistic resource development team in alignment with our global strategy of ensuring sustainable, quality and diverse funding and the global Grow Grants (GAM) TOR for countries in the East Africa region. This will incorporate a strong emphasis on grants and contracts, corporate marketing, national resource development, and alterative/emerging streams of funding in collaboration with National Offices (NOs) in the region. This includes but is not limited to: To lead the region and support the National Offices efforts to drive growth in EAR region for private non-sponsorship and public/institutional grants income in alignment with regional and NOs strategy.To support the National Offices in increasing and diversifying bilateral, multilateral, major foundations, private public partnerships, GIK non-food items, corporates and grants income, by providing over strategic direction in line with Regional and National Offices strategies.To build relationships, capacity and collaboration with SOs and GC teams to effectively grow the portfolio, ensure effective pipeline and win rate to meet programming needs.To support productive engagement and retention of governments, multilateral and private sector donors through successful grants implementation and strong donor relations with the aim of maximizing and diversifying the funding base. MAJOR RESPONSIBILITIES Strategy and Leadership Time 25% : Provide day to day leadership and management to the Regional Resource Development Function in supporting NOs grants acquisition and management.In conjunction with Regional Office of Strategy Management and the Regional Leader (RL), and NDs, provide strategic direction for grants acquisition (both public and private) in the region in alignment with NO needs, strategic initiatives and contribution to CWB targets.In accordance with Global GAM processes and the NO Business Planning and annual targeting Cycle, assist the RL and NDs in setting annual grant income projections to be used in the NDs Performance Agreements.Lead team planning, ensuring efficient and effective deployment of time and talent to effectively support NOs.Lead capacity development planning with RO, NO, SO. Lead efficient issue resolution across NO/SO as needed.Collaborate across teams to leverage regional resource opportunities that drive income, influence, and impact.Ensure that all EAR NOs follow World Vision’s related policies, minimum standards, protocols and guidelines for the acquisition and management of grants. End Results Expected RDU strategy implemented, and report annually on achievements (RDU annual Report in October)Key targets adjusted as requested by EAR Strategy or GC GAM strategy processesNOs annual target and achievements agreed, monitored and reportedLeadership to RDU team members provided and mentorship to NOs GAM leads. Capacity building plan agreed, budgeted and implemented Grants Acquisition 25%: Assist NOs in setting up vibrant GAM teams and structures and ensure that competent staff are recruited by NO GAM teams.Enable NOs to manage opportunity pipeline tracking planning (i.e. regional/country level donors mapping, strategic direction and areas of alignment, etc) maintaining an overview of regional grant funding and resource development in alignment with NO strategic directions, regional frameworks, and Our Promise .Ensure in coordination with SOs and the RO, cross functional team support to NOs for proposals development and pre-positioning with current and potential donors.Support the NOs in the development of consortia whenever necessary in preparation for upcoming opportunitiesIn collaboration with the global center and SO technical and ministry specialists, support the prepositioning of unsolicited proposals and the development of a pipeline of innovative products.In line with Global GAM facilitate and ensure the use of a key grants database for performance monitoring and portfolio management in EAR region in place. This database includes past grant performance (All grants – US, EU, DFID, JICA, Global Fund etc.)Provide background information to facilitate readiness for concept/proposal developmentSupport NOs to understand and use the Grants Risk Assessment Form to facilitate the Go/No Go Decision.Depending on size of grant, profile and donor requirement, work with P&C and relevant SOs to hire high performing staff (i.e. chief of party, etc).To stimulate and provide strategic direction for NOs to pursue non-traditional funding sources, identifying emerging or untapped high potential donors and new emerging models.Lead engagement with Learning Centers and SOs to build shared ownership and engagement in Resource acquisition.Support local Resource Development and branding, in conjunction with Communications. End Results Expected Annual targets established, monitors and reportedMentored NO GAM leads in development NO GAM Business Plans, and leading their NO efforts successfullyDonor mapping reviewed annually, highlights raised with SOsSOs and RDs regularly updated on trends, opportunities and challenges (quarterly RDU report).RDU team and NOs understand the GAM tracking systems, objectives, and process. Point persons to manage these in place and act as per agreed time tableChief of Parties hired in time, Support to JD and job placement provided to Nos and P&C. Pre-positioning & Donor Engagement 20%: Identify key relationships to strengthen national and regional positioning and elevate WV’s profile with peer agencies, government, foundations, multilateral, private sector and donors.Work with and through National Offices and in collaboration with SOs IPG colleagues, to cultivate and maintain strong donor relationships at regional and country level, developing engagement strategies for each donor or a group of donors.Monitor the donor competitive landscape, and circulate funding forecasts to NOs to enable them to organize prepositioning meetings with donors.Provide support and guidance to NOs in development of capacity statements to be utilized during prepositioning meetings with donors.Maintain an up-to-date record of the requirements of current potential regional donors and be proactive in the lookout for opportunities for regional donors etc.Research, analyze, develop, and track relationships with new and current donors at regional level and share information with NOs.In conjunction with Regional Communications department, develop key marketing material and external audience mapping to assist RO/NOs to preposition WV in East AfricaParticipate in strategic regional donor meetings with foundations, bilateral and multilateral institutions etc. End Results Expected Regional donor landscape analyzed at strategy design and evaluation stages. Highlights and trends communicated to NOs and SOs, and integrated in NOs and RDU work.Participate/initiate NO and SO calls; through GC GAM collaborate with SOGG.RO and NOs learned on new funding models’ best practices, process and due diligence obligations. NOs actively provided with support to participate in the GC pilots of new funding mechanisms.Support Local Marketing Community of Practice in the region. Connection among 5 NOs established, products and best practices exchanged regularly, KPS agreed and reported on.On NRD development collaborated with FSD and NOs during strategy design.Supported SOs to identify best financial and evidence-based products that benefit FC and emergency grant funded offices. Grants Management & Compliance 10% Mobilize cross-RO functional support to NOs for GAM performance (RL, finance, operations, P&C, strategy, technical, QA)Ensure significant Grant audit / implementation issue are brought to the attention of NDs, RL/ SDO. Coordinate with SOs, NOs and the ARFDG to ensure key grant document as per the agreement are tracked. (semi & annual reports, mid-term and final evaluation reports, quarterly financial report etc.) and a successful close out of large-scale grantsIn conjunction with finance ensure compliance in key grant areas (e.g. eligibility, CAL, match, grant decision making powers, etc). Flag critical policy or systems issues needing resolution by GC.In close coordination with Ops Dir oversight the implementation of the Grants Health Tracker (GHT) to ensure risk management on grant projects implementation. End Results Expected Grant health tracking and performance tool (or equal) available in NOs used regularly (monthly)GAM and NO Ops units jointly review Grant performance, and addressed the issues of concern.RDU sporadic testing of issues and concerns addressed lead to improved efficiencyAs appropriate or requested, RDU supported Audit team in ongoing internal and external reviews. Lessons learned communicated to other NOs.Finance department supported in NO burn rate monitoring and actions to improve followed up. Collaboration and Learning 10% Support capacity building of GAM units at RO/NO level, including technical staff and LCs to build their GAM capacity. Prioritize NOs to supportStrengthen capacities in grants-related and resource mobilization areas at regional and country level through capacity building, mentoring, coaching etc.Lead, manage and provide capacity building support to employees in the RDU department, & seconded staff by ensuring clear goals and accountabilities are established and achieved.Ensure individuals’ performance and development needs are met, and employees are high performing and engaged.Engage in NO GAM staff hiring processes. Depending on size of grant, profile and donor requirement, work with P&C to hire high performing staff (i.e. chief of party, etc.)Identify capacity gaps at NOs in grants acquisition and management and other factors leading to poor win rates and grants implementation and work with SOs and the RGM to address themLead capacity development planning with RO, NOs & SOs (i.e. identification of capacity gaps at NOs in GAM, capacity building initiatives for National Directors in Grants acquisition, grants management training in various government and multilateral donors’ regulations, training in common areas leading to poor grant implementation, as well as partnering and innovative programme design)Lead with the SOs, the roll out of the partnership grants acquisition training software (i.e. Proposal Pro) and the use of Horizon for opportunity tracking.Support/initiative innovative funding streams, e.g. work with global capacities to enhance Local Marketing and fundraising, International contracting and tendering, grants leveraging trough foundations, match (cash or in kind).Engage in respective working groups to support: NRDs in planning a sustainable funding base;FC, Response offices identify and develop new products to match or bridge grants. End Results Expected Led regional GAM CoP, issues of CoP incorporated with annual work plans and monthly webexes, or leadership dialogue.Annual GAM forum managed and facilitated, and actions /issues followed throughRegular check-ins with NO GAM teams and RHEA organized, trends communicated and risks announced. Cross learning facilitated.New hired (GAM) staff introduced to available training (HORIZON, Proposal Pro/G2G, EUREP, ECHO etc.) and to WVI core grant standards, policies, database and tools and networks.Proposal Pro or G2G training facilitates as per capacity building needs. (e.g. one training in the region annually)Capacity building training needs with NOs pre-agreed and RDU team delivered as per budget and agreement.Facilitated webexes and dialogues across the region on GAM news, trends, highlights and supported other departments have understood their connection and role in GAMAll NO are using Horizon for tracking and managing grant opportunities. Regional representation at various fora 5%: To ensure appropriate representation of the region at strategic fora that could lead to resource acquisition and enhanced programming collaboration.Represent the region in the grants community fora (internal and external to WV)Participate in WV internal grant communities – GAM Hubs and Global Grants Compliance Unit End Results Expected Participated in annual GAM forum, EPRG Forum, NGOs forum and webexes,Facilitated donor and NGO meetings during field trips in cooperation with NOs and SOs Others 5% Carry out additional responsibilities as assigned by the SDO/RLAttend and participate in devotional meetings. KNOWLEDGE, SKILLS AND ABILITIES Minimum education, training and experience requirements to qualify for the position:Master’s Degree in Development, Social Science, Management or other field applicable to developing country context preferredBachelor Degree in International Development, International Relations, Rural Development or any related field.Leadership capabilities that include coaching staff to high level of performance & engaging in effective cross cultural & cross functional working to achieve shared goals and effective indirect line managementExperienced networker with an ability to maintain a good up to date knowledge of the grant opportunities and trends in the humanitarian sectorExcellent knowledge and experience of project management with government and multilateral agencies grant funded projects and experience of grant compliance procedures for major bilateral and multilateral donors.Demonstrated track record in proposal development, funding acquisitions and grant management for major government donors preferredStrong organization and delegation abilities; high performance and quality standards; negotiation skills; ability to motivate teams and inspire teamwork;Track record of successfully training, developing/mentoring and supervising grant staff Ability to engage at a strategic level with bilateral and multilateral donors, IO and INGO etcAbility to manage donor expectations Strong budgetary and financial management skills Strong understanding of systems design and implementation protocols Strong inter-personal skills, and proven team-playerExcellent written and spoken English Proven ability to manage competing priorities Able to solve complex problems and to exercise independent judgmentAble to work in a cross-cultural environment with a multi-national staffMust be a committed Christian, able to stand above denominational diversities.Perform other duties as required. Additional work experience required as a minimum qualification for this position. Working knowledge of the WV Partnership preferred and ability to interface sensitively with people from various departments in both field and support officesProven experience in development work with a thorough understanding of sustainable development and sectoral interventions.At least 5 years of team management experience, preferably from a National Office. Work Environment The position requires ability and willingness to travel domestically and internationally up to 35% of the time.