Executive Assistant

ABOUT THE COMPANY

We are a Business Process Outsourcing company in Kenya. We offer reliable data annotation, customer support, and outsourced HR services.

JOB SUMMARY

Job description: We are seeking a highly skilled and professional Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will be an organized and proactive individual capable of handling a wide range of responsibilities with discretion and efficiency.Requirements: Use Power point or CanvaCreate a poster for a sales competition, look what Solvo's business is about. Include the following information:First Team Competition- Valid until June 30thPrize: Trip to Punta Cana (4 days 3 nights, roundtrip airfare, 2 people, spending money included)Based on what you have researched about Solvo, create 5 goals that contestants must achieve to participate in the competition.

RESPONSIBILITIES

Responsibilities:1. Calendar Management: Coordinate and manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements.2. Communication: Act as the primary point of contact between the executive and internal/external stakeholders. Handle emails, phone calls, and other correspondence with professionalism and confidentiality.3. Meeting Coordination: Prepare meeting agendas, attend and document meetings, and follow up on action items to ensure timely execution.4. Travel Arrangements: Organize travel logistics, including flights, accommodations, and transportation, while considering preferences and time constraints.5. Document Preparation: Draft and proofread documents, presentations, and reports to ensure accuracy and adherence to company standards.6. Information Management: Maintain organized filing systems and databases, ensuring easy retrieval of information when needed.7. Task Prioritization: Assist in prioritizing and managing daily tasks, ensuring deadlines are met and objectives are achieved.8. Confidentiality: Handle sensitive information with the utmost confidentiality and discretion.9. Event Coordination: Support in planning and coordinating company events, conferences, and other activities.10. Problem Solving: Proactively identify and address challenges, finding efficient solutions to support the executive's workflow.Skills and qualifications - Hard and soft skills:1. Proven Experience: Previous experience as an executive assistant or in a similar role.2. Organization Skills: Exceptional organizational and multitasking abilities to manage diverse tasks efficiently.3. Communication: Strong verbal and written communication skills with a high level of professionalism.4. Tech Proficiency: Proficient in office software (e.g., Microsoft Office) and familiarity with other tools for effective communication and organization.5. Adaptability: Ability to adapt to a dynamic work environment and handle unexpected changes with poise.6. Initiative: Self-starter with the ability to anticipate needs and take proactive measures.7. Discretion: Exercise discretion and confidentiality when dealing with sensitive information. If you are a dedicated professional with a keen eye for detail, exceptional organizational skills, and the ability to thrive in a fast-paced environment, we invite you to apply for the Executive Assistant position and contribute to the success of our executive team.Schedule: Night shift Training: 100% Paid1 year of experience as an Administrative AssistantTools: Intermediate Powerpoint or Canva

REQUIRED SKILLS

Meeting preparation, Email correspondence, Presentation preparation and editing (Microsoft PowerPoint), Calendar management, Office administration, management

REQUIRED EDUCATION

Diploma, Associate's degree